Seasonal Office Coordinator

NFI Industries; Delta; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking an Office Coordinator to perform specialized administrative and office support functions. The role includes managing shipping and receiving documentation, ensuring security processes, and providing excellent customer service. This seasonal position offers a competitive hourly wage and requires flexibility in working hours.

Qualifications

• 2-5 years office experience.
• Proficient in MS Office applications.

Responsibilities

• Ensures security processes are followed at the front desk.
• Coordinates receiving and shipping documents verifying accuracy.
• Assists in resolving customer discrepancies.

Skills

Communication

Time Management

Customer Service

Education

High school diploma or equivalent

Tools

MS Office

Shipping software systems

Job description

Overview

The Office Coordinator under general supervision performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes.

Available Shift: Monday to Friday 7am to 3:30pm; this will be a seasonal position that runs through September

Responsibilities

• Ensures security processes are followed with regard to the front desk (driver and visitor sign in).
• Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individuals in a timely manner.
  
• Provides scheduling of all inbound and outbound freight in compliance customer and operation departments.
  
• Coordinates receiving and shipping documents verifying accuracy.
  
• Gathers and maintains all data and records relative to shipping and receiving activities.
  
• Verifies accuracy on shipping orders and shipping quantities matching picking documents.
  
• Assists in resolving customer discrepancies.
  
• Collects all documentation for inbound freight and route to the proper recording keeping unit.
  
• Directs and oversees the pallet control and exchange program.
  
• Facility AR/AP and vendor invoices responsibilities.
  
• Responsible for running specific customer reports and scanning invoices.
  
• Provides assistance on special projects at the discretion of the Lead Customer Service Representative (CSR), CSR Supervisor or Office Manager.
  
• May be involved in timekeeping and other payroll reporting.
  
• Files appropriate paperwork for the facility as required.
  
• Other administrative tasks as directed by local management specific to the facility’s needs.
  

Qualifications

• High school diploma or equivalent
  
• 2- 5 years office experience
  
• Proficient computer knowledge including all MS Office applications
  
• Intermediate typing skills
  
• 10-key by touch
  
• Shipping software systems including UPS and Federal Express
  
• Excellent oral and written communication skills
  
• Excellent time management, multitask, reporting and customer service skills.
  
• Ability and availability to work irregular or extended hours including nights, weekends and holidays as needed.

The base hourly pay rate for this posting is $30.14. The base hourly pay is a guideline to provide our employees with market competitive pay, while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure. The pay listed is just one component of NF's total compensation package for employees.

Canada Equal Opportunity/Disability Statement

NFI is an equal opportunity employer and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process.

Profit Center

PC-6707