School Secretary/Office Manager

Catholic Independent Schools Vancouver Archdiocese; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Benefits package including pension

Pension plan

Job summary

Immaculate Conception School in Vancouver is seeking a secretary/office manager (1.0 FTE) commencing January 2027. Excellent interpersonal and communication skills, plus a strong command of written and spoken English, are essential to support staff, parents, students and the parish.

This role involves database and records management, supplies and repairs, and assisting the principal and teachers. Proficiency in Microsoft Office or Google Workspace is expected, with basic numerical awareness and

Qualifications

• Excellent interpersonal and communication skills and a welcoming demeanour.
• Strong command of written and spoken English.
• Willingness to work effectively with staff, parents, students and parish.
• Ability to multi-task and be flexible when priorities change.
• Proven ability to take initiative.
• Strong organizational skills in database and records management.
• Proficiency in Microsoft Office and/or Google Workspace for Education.
• Knowledge of audit procedures and numerical analysis.
• Management of supplies and school repairs.
• General assistance to principal, teachers and students.
• Experience in a school setting is an asset.

Responsibilities

• General administration and support to the school leadership and staff.
• Maintain student attendance records and government reporting.
• Oversee supplies, repairs and routine facilities tasks.
• Support to principal, teachers and students as needed.
• Coordinate with staff, parents and parish when required.

Skills

Interpersonal skills

English proficiency

Teamwork

Multitasking

Initiative

Administrative support

Audit & numerical analysis

Tools

MyEd BC

Edsembli

Sparkrock

Microsoft Office

Google Workspace

Job description

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith-based family. We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community.

We are a vibrant school system with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

WHY WORK WITH THE CISVA

• Work in a faith-based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses on your next tax return on the Government of Canada website.

ABOUT

Immaculate Conception School is a small Catholic elementary school which has been serving the Dunbar area on the west side of Vancouver since 1926. We are a close-knit community whose mission is to help students develop a personal relationship with God by recognizing each child’s strengths and fostering growth in the knowledge and skills necessary for life-long learning. We offer extra-curricular activities and outreach opportunities that give students and teachers alike a wide variety of experiences. Our many endeavours are supported by our vibrant culture of parent participation. It is our hope that all members of our community will grow in knowledge, love of God, and service to others during their time at IC S.

Website: www.icschoolvancouver.com

Instagram: @icschoolvancouver

JOB DESCRIPTION

Immaculate Conception School in Vancouver is seeking a secretary/office manager (1.0 FTE) commencing in January 2027.

• Excellent interpersonal and communication skills and a welcoming demeanour
• Strong command of written and spoken English
• Willingness to work effectively with various team members (staff, parents, students, parish)
• Ability to multi-task and be flexible when priorities change
• Proven ability to take initiative
• Strong organizational skills in the areas of database management (experience with MyEd BC and Edsembli/Sparkrock would be an asset but is not essential), and record-keeping (student attendance, government reporting, etc.)
• Proficiency in Microsoft Office and/or Google Workspace for Education
• Knowledge of audit procedures/comfort with numerical analysis
• Management of supplies and school repairs
• General assistance to principal, teachers and students
• Experience in a school setting would be an asset

WORKING ENVIRONMENT

Faith-based team atmosphere

Working hours are from 8:00 a.m. to 4:30 p.m.

Excellent benefits package, including pension plan