School Secretary – Harvey Redsky Memorial School

Bimose Tribal Council Inc.; Canada; On-site; CAD 42,000 - 60,000; Full time

Job summary

Harvey Redsky Memorial School in Shoal Lake No.40 First Nation seeks a dedicated School Secretary for the 2026/27 academic year. The role supports the principal, coordinates correspondence, maintains records, and ensures day-to-day operations run smoothly.

Requirements include administrative certification and several years of related experience; proficiency in MS Office/Google Workspace; ability to handle confidential information and travel as needed.

Qualifications

• Administrative Certification with several years experience in a related field.
• Proven experience in an administrative, secretarial, and executive support.
• Strong knowledge of office administration, documentation, and records management.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and manage the organization’s correspondence, reports, and official documentation.
• Organize and schedule staff meetings, including agendas, minutes, and follow-up actions.
• Maintain accurate records of decisions, student and staff attendance, and action items.
• Prepare summaries for the school principal and ensuring timely submission.
• Support communication between staff, members, and external stakeholders.
• Manage administrative processes related to filings, renewals, documentations, e.g. OSR, Personnel Files, and maintaining business records and forms.
• Oversee document control and ensure confidentiality and proper recordkeeping.
• Support event planning/logistics as assigned.
• Perform other duties as required by the School Principal.
• Be willing to train and travel.
• Ability to speak or understand the Ojibwe Language would be an asset, but not necessary.
• Culturally sensitive to the Nation’s language, traditions and faiths.

Skills

Office administration

Records management

Communication skills

Time management

Education

Administrative Certification

Tools

MS Office

Google Workspace

Job description

School Secretary – Harvey Redsky Memorial School

Education: The Harvey Redsky Memorial School

Term: F/T Permanent – 2026/27 School Calendar Year

Location: Shoal Lake No.40 First Nation

Reports To: School Principal

Salary: Competitive, based on experience

Mandatory: Criminal Reference and Vulnerable Sector Checks, Drivers Abstract

Shoal Lake 40 First Nation is seeking a qualified and dedicated individual for the position of School Secretary at the Harvey Redsky Memorial School. Classrooms consist of Junior Kindergarten through Grade 8, with a staff complement of twenty-two (22).

The position requires strong administrative skill sets and organizational support to ensure effective day-to-day operations. This role manages documentation, communications, meeting coordination, and compliance-related processes.

Key Responsibilities:

Coordinate and manage the organization’s correspondence, reports, and official documentation.

Organize and schedule staff meetings, including agendas, minutes, and follow-up actions.

Maintain accurate records of decisions, student and staff attendance, and action items.

Prepare summaries for the school principal and ensuring timely submission.

Support communication between staff, members, and external stakeholders.

Manage administrative processes related to filings, renewals, documentations, e.g. Ontario Student Records (OSR), Personnel Files, and maintaining business records and forms.

Oversee document control and ensure confidentiality and proper recordkeeping.

Support event planning/logistics as assigned.

Perform other duties as required by the School Principal.

Be willing to train and travel.

Ability to speak or understand the Ojibwe Language would be an asset, but not necessary.

Culturally sensitive to the Nation’s language, traditions and faiths.

Qualifications:

Administrative Certification with several years experience in a related field.

Proven experience in an administrative, secretarial, and executive support.

Strong knowledge of office administration, documentation, and records management.

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Proficiency in MS Office/Google Workspace (Word, Excel, PowerPoint, Outlook/Gmail).

Ability to handle confidential information professionally, work independently anage multiple priorities.

Professional confidentiality and discretion

Effective time management and follow-through

Clear communication and coordination

Problem-solving and initiative, with little supervision