School Secretary

Prairie Land Public School Division; Hanna; On-site; CAD 28,000 - 39,000; Part time

Job summary

Prairie Land Public School Division is seeking a part-time School Secretary at Colony Schools. You will support the principal, teachers and students with daily administrative tasks, including record-keeping, attendance tracking and document management.

The role involves coordinating meetings, producing newsletters and processing invoices and purchase orders. The position is 0.5 FTE on a probationary basis, with hours set by applicant availability.

Qualifications

• Experience with school administrative tasks is preferred.
• Proficient in Microsoft Word and Excel.
• Familiar with Edsembli/Edsby or willing to train.
• Ability to communicate professionally with staff and students.
• Ability to work well in a fast-paced team environment.

Responsibilities

• Provide essential administrative support to the principal, staff and students.
• Maintain student records and track attendance.
• Prepare and distribute monthly newsletters.
• Coordinate meetings and events; manage invoices and purchase orders.

Skills

Team collaboration

Communication

Organizational skills

Tools

Microsoft Office

Edsembli

Edsby

PASI procedures

Job description

SCHOOL SECRETARY

Colony Schools

Competition #PLSD-2271

This position is currently posted internally to CUPE e employees fo r 5 working days until 4:30 p.m. August 25 th, 2026 as per the CUPE Local 5829 Collective Agreement.

We are currently looking for a dedicated and organized professional to join our team as a School Secretary. You will provide essential support to the principal, staff and students while managing daily administrative and secretarial tasks for the Colony Schools. Responsibilities will include, but not be limited to, maintaining student records, tracking attendance, preparing and distributing monthly newsletters, coordinating meetings and events and managing other administrative files such as processing invoices, expenses, purchase orders, etc. The ability to work collaboratively as part of a team is essential. Experience understanding PASI procedures and Edsembli/Edsby is preferred, but training will be provided.

This is a part time (0.5 FTE) probationary position to commence as soon as possible. Weekly hours of work will be determined based on applicant availability. You will be comfortable with computers and use of the Internet. You will be proficient in Microsoft Office applications such as Word and Excel, managing documents, spreadsheets and databases. Familiarity with web-based applications will be beneficial. You must be able to exhibit the associated skills to communicate with students and teachers in a meaningful and professional manner. You will be expected to present yourself as an organized and professional representative of the staff. Previous experience working within a fast-paced, team environment would be an asset.

Competition will remain open until a suitable candidat e is found.

The successful candidate will be required to provide a Criminal Record Check and Child Intervention Check satisfactory to PLRD prior to commencement.