SCHOOL ORGANIZATION TECHNICIAN -NFSB2026-027-098

New-Frontiers-School-Board; Ormstown; On-site; CAD 45,000 - 60,000; Full time

Job summary

The New Frontiers School Board in Quebec is seeking a School Organization Technician to support timetable and exams scheduling, and to streamline administrative processes in conjunction with the administration. You will collect student data, manage course selections, and generate reports using district software.

The role requires strong organizational skills and bilingual communication. Work location is Chateauguay Valley Career Education Centre in Ormstown, with a 35 hour work week, and

Qualifications

• Diploma required: DEC in Business Administration (Management) or equivalent.
• Experience with timetabling software.
• Fluent bilingual - oral and written.

Responsibilities

• Prepare school timetables and schedules in coordination with administration.
• Collect and enter student registration data and course selections.
• Analyze data and prepare reports for enrolment, report cards and scheduling.
• Train staff and coordinate the work of support staff on program implementations.
• Respond to information requests from staff, parents or the board.

Skills

Timetabling software

Data entry

Administrative support

Education

Diploma of College Studies in Business Administration (Management) or equivalent

Tools

Word processing

Internet

Job description

SCHOOL ORGANIZATION TECHNICIAN

Nature of the work

The principal and customary work of an employee in this class of employment consists in preparing, in conjunction with the administration, the school or centre timetable and other schedules, such as the exam schedule based on, among other things, rationalization and efficiency criteria as well as adapting and applying the procedures required for the organization of administrative operations such as: student registration, declaration of student enrolment, exams, preparation of report cards and certification of studies and the summer course schedule.

Characteristic functions

The employee in this class of employment prepares the school's or centre's timetables while taking into account pertinent factors, such as course options, student course selection, fields of teaching, the basic school regulation, available rooms, rules for the formation of groups, teaching periods and other constraints, such as the location of rooms and availability of transportation; he or she submits the timetables to the administration and makes the necessary modifications.

He or she collects the data required for student registration and course selection and enters it on the forms that he or she devises and adapts for that purpose, ensures their return once they are completed, makes the necessary corrections and compiles the statistics required for preparing a timetable.

Using the appropriate software, he or she carries out analyses, extractions and specific operations as well as prepares reports aimed at monitoring or complying with the procedure prescribed for matters such as: management of student enrolment, preparation of report cards and certification of studies, financing, accounting, budget, oversize classes, student permanent codes, student absences, substitution, school transportation, failures and various lists or reports to be forwarded, in particular, to the Ministry. He or she updates student records.

He or she provides training and offers the required support in matters pertaining to the school organization procedures and use of various software to those involved in these operations; if necessary, uses word processing and Internet. He or she may be required to respond to information requests from fellow staff in the school, the board or parents.

He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.

If need be, he or she performs any other related duty.

REQUIRED QUALIFICATIONS

• Schooling and experience
• Hold a Diploma of College Studies in Business Administration (Management) or a diploma or an attestation of studies recognized as equivalent by the competent authority.

BOARD REQUIREMENTS

• Good communication skills
• Fluently Bilingual - oral and written
• Flexible
• Problem solver
• Experience with timetabling software
• Strong organizational skills

PLACE OF WORK

Chateauguay Valley Career Education Centre in Ormstown

IMMEDIATE SUPERVISOR

Centre Director

WORK SCHEDULE

35 hrs. /week – Monday to Friday 08:00 - 16:00

“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”

“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department