School Administrative Secretary I

School District #41 (Burnaby); Burnaby; Sur place; CAD 43 000 - 61 000; Plein temps

Avantages offerts par ce poste

Benefits package

Competitive hourly wage

Résumé du poste

Burnaby School District is seeking a School Administrative Secretary I - Elementary for a regular full-time, 35 hours/week 10-month term. Hours are 08:00-15:30 and duties include confidential clerical work, receptionist tasks, and leading office staff. Responsibilities cover student records, registrations, bookkeeping, and assisting with school communications.

The role demands Grade 12, strong computer skills, typing 60 wpm, and leadership. Competitive $37.98/hour with benefits.

Qualifications

• Completion of Grade 12 or equivalent.
• Coursework in computer software applications plus three years related work experience or an equivalent combination of training and/or experience.
• Demonstrated ability to type at a minimum speed of 60 wpm net.
• Demonstrated leadership ability.
• Thorough knowledge of computer operation and software applications related to work performed.
• Thorough knowledge of basic bookkeeping, office procedures and school routines.
• Thorough knowledge of safety procedures related to work performed.

Responsabilités

• Acts as a secretary for the Administrator by processing confidential material, scheduling appointments, arranging meetings, composing routine correspondence, checking attendance, requesting replacement employees, and providing orientation to replacement staff as required.

Connaissances

Typing speed 60 wpm

Leadership ability

Attention to detail

Organization

Formation

Grade 12 or equivalent

Outils

Office software

Description du poste

School Administrative Secretary I - Elementary

Regular full-time (35 hours/week) – 10 Month Term Position (do not work during Spring and Christmas Break and Summer Months)

The School Administrative Secretary I acts as the confidential secretary to the Administrator and performs a variety of clerical duties to ensure the efficient operation of the school office. The School Administrative Secretary I performs a work leadership role and relieves the Administrator of organizational detail wherever possible by dealing with matters not requiring the Administrator's personal attention. The hours of work are 08:00-15:30.

Duties and Responsibilities:

• Acts as a secretary for the Administrator by processing confidential material, scheduling appointments, arranging meetings, composing routine correspondence, checking attendance, requesting replacement employees, and providing orientation to replacement staff as required.
• Acts as a receptionist by greeting and directing visitors, answering the telephone, taking messages, monitoring students and providing information, assistance and support to students, staff and the general public.
• Performs a work leadership role, coordinates and participates in the work of office support staff.
• Prepares a variety of correspondence, memos, labels, bulletins, newsletters.
• Maintains student records such as permanent record cards, registrations, attendance and other student demographic information, including Ministry data.
• Processes student registrations by examining and verifying supporting documents, and ensuring complete and accurate information is obtained for registrants. Transfers/obtains student files as required.
• Performs all school based accounting and bookkeeping duties pursuant to district guidelines.
• Assists in maintaining school website and portal.
• Coordinates preparation and distribution of material and information for school opening, day-to- day, and year end procedures.

Successful applicants must have:

• Completion of Grade 12 or equivalent.
• Courses in computer software applications plus three years related work experience or an equivalent combination of training and/or experience.
• Demonstrated ability to type at a minimum speed of 60 wpm net.
• Demonstrated leadership ability.
• Thorough knowledge of computer operation and software applications related to work performed.
• Thorough knowledge of basic bookkeeping, office procedures and school routines.
• Thorough knowledge of safety procedures related to work performed.

This position offers a competitive salary of $37.98 per hour and a benefit package.

Only those applicants considered for interview will be contacted.

The Burnaby School District values inclusion and embraces diversity as a strength. Our goal is for all individuals to feel a sense of belonging in a safe, supportive and welcoming community. We encourage applications from all qualified individuals, including Indigenous, Black, people of colour, all genders, LGBTQ2+ and persons with disabilities.