Scheduling Coordinator - Signature Orthodontics

Corus Orthodontists; Edmonton; On-site; CAD 34,000 - 37,000; Full time

Job summary

Corus Orthodontists in North Edmonton, AB, seeks a Scheduling Coordinator to join Signature Orthodontics, a growing practice within our network. You’ll welcome patients, book appointments, and coordinate schedules with clinicians to ensure smooth daily operations.

Two years of administration in a clinical setting are preferred. Proficiency with Microsoft Office and orthodontic management software, strong interpersonal and written communication, and excellent time management are essential.

Qualifications

• Two years of administration experience in a clinical setting preferred.
• Experience in an orthodontic or general dental clinic is an asset.
• Proficiency with Microsoft Office and orthodontic management software; strong interpersonal and communication skills are essential.

Responsibilities

• Greet patients on arrival and make them feel welcome.
• Book appointments for new and returning patients using scheduling templates.
• Ensure scheduling aligns with doctor time and coordinate changes with the clinical team.
• Manage active patient files and update records; archive as needed.
• Send and track appointment reminders; follow up on unconfirmed appointments and reschedule no-shows.
• Handle front desk payments, post transactions, and provide receipts.

Skills

Interpersonal skills

Time management

Verbal communication

Written communication

Tools

Microsoft Office

Orthodontic management software

Job description

At Corus, you'll enjoy the close-knit culture of a local practice with the opportunities, support, and career growth of a leading orthodontic network.

Are you passionate about creating exceptional patient experiences and helping people achieve their dream smiles? Signature Orthodontics is seeking an enthusiastic Scheduling Coordinator to join our newly managed and growing practice in North Edmonton, AB. - RDA’s & Hygienists looking to transition to an administrator role are encouraged to apply!

Why Signature Orthodontics?

At Signature Orthodontics, we’re more than an orthodontic practice—we’re a community that values support, integrity, and continuous improvement. As part of Corus Orthodontists, a growing network of over 50 practices across North America, we offer:

• A Supportive Environment with Community Focus: Work in a positive, collaborative workplace where team members lift each other up. Build strong relationships with patients and the communities we proudly serve.
• Commitment to Excellence: Deliver quality care in every patient interaction and enjoy ongoing opportunities for growth, including $500 in annual learning assistance.
• Compensation & Perks That Count: Access a competitive total rewards package, including extended health coverage, a health spending account, and an employee assistance program. Complimentary orthodontic treatment for you and your immediate family and a uniform allowance. $25-27/hr
• Work-Life Balance: Enjoy a Full-time, 40 hours per week, Monday through Friday: 7:30 a.m. – 4:30 p.m.

How You’ll Make An Impact

• Greet patients as they arrive and make them feel welcome.
• Book appointments for new and returning patients utilizing the appropriate scheduling templates.
• Ensure that the schedule accounts for the appropriate amount of Doctor time, filling openings as necessary and discussing any major changes with the clinical team.
• Manage patient statuses and ensure that appointments are booked or archived accordingly.
• Enter relevant patient information into the computer and file all incoming correspondence and x-rays once they have been scanned.
• Manage active patient files and archive files for patients who are no longer in treatment.
• Confirm that appointment reminders are being sent out, follow-up with unconfirmed appointments, and reschedule no-shows.
• Take payments received at the front desk, post them, and provide receipts to the patients.
• Answer the telephone to direct calls, take messages, assist with patient emergency calls and answer general inquiries.
• Follow-up on voicemail and email messages.
• Assist with maintaining the front desk and waiting area, seasonal decorations, and general tidying.
• Be an active participant in staff meetings and committee meetings.
• Work cohesively with fellow team members to provide an atmosphere of trust, mutual respect, and cooperation.
• Perform other tasks as assigned by the Doctors and Practice Manager.

About You

• Two years of administration experience within a clinical setting (Preferred)
• Experience working in an orthodontic or general dental clinic is an asset.
• Working knowledge of Microsoft Office suite; proficiency with orthodontic management software systems is an asset.
• Exceptional interpersonal and communications skills (verbal and written), with a proven ability to build strong relationships and rapport with patients, parents, doctors, fellow team members and the community.
• Keen attention-to-detail and time management skills.

#CAD

At Corus Orthodontists, we’re building a workplace where everyone feels welcomed, valued, and free to be themselves. We’re proud to be an equal opportunity employer and believe that diverse perspectives make us stronger. If we connect with you about your application, please let us know if you need any accommodations—we’ll be glad to support you. We may use artificial intelligence (AI) tools to support the initial screening of applications. All hiring decisions are made by our hiring team. Be sure to check your email (including junk/spam folders) so you don’t miss any updates from us.