Scheduling Coordinator - Leduc

Yourchamber; City of Leduc; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Company events

Dental care

Bonus

Extended health care

On-site parking

Paid time off

Job summary

Leduc Home Instead is seeking a Scheduling Coordinator to coordinate scheduling services for clients with a focus on creating extraordinary relationships. The role emphasizes timely communication, professional service, and accurate record keeping.

The position requires high school completion, related experience, and proficiency with MS Office; weekend rotation is possible, with training provided to ensure service hours are maintained.

Qualifications

• High school diploma required or equivalent.
• Two years of related business experience preferred.
• MS Office and database experience required.
• Valid Class 5 driver's license preferred.

Responsibilities

• Answer incoming calls in a friendly, professional manner.
• Create and maintain client and Care Pro schedules for quality matches.
• Monitor and log all client and Care Pro activity in the software system.
• Follow up to resolve client and Care Pro issues.
• Enter and maintain accurate client and Care Pro records.

Skills

Communication skills

Organizational skills

Phone etiquette

Independent worker

Education

High school diploma

Two years related business experience

Tools

MS Office

Excel

Word

Database experience

Job description

Do you like to solve urgent problems? Do you work well under a deadline? Leduc Home Instead is currently seeking a Scheduling Coordinator who has a passion for seniors to join our friendly team. The ideal candidate will possess excellent communication skills, be service‑orientated, and can work well under pressure in a team environment. From the top down, our entire staff is dedicated to doing whatever it takes to ensure our clients' needs are met. We offer a competitive wage, and benefits, along with professional ongoing training. We look forward to learning how your experience can aid us in our mission to enhance the lives of aging adults and their families.

Objective

The Scheduling Coordinator is expected to perform a variety of duties in the coordination of scheduling services for clients. The Scheduling Coordinator is responsible for scheduling clients and Care Professionals to provide the highest quality service to clients with an emphasis on creating extraordinary relationships.

Primary Responsibilities

• Answer incoming calls in a friendly, professional, and knowledgeable manner.
• Create and maintain client and Care Pro schedules with an emphasis on creating high-quality matches and the development of extraordinary relationships.
• Monitor, mediate, and log all client and Care Pro activity utilizing the software system.
• Follow up with all client and Care Pro issues to ensure their problems are resolved.
• Enter and maintain accurate client and Care Pro records in the software system.
• Increase client loyalty to Home Instead by utilizing the consultative sales process to better meet our current client needs.
• Follow up and communicate Care Pro and client issues to ensure problems are resolved.
• Design, test, and implement a responsive contingency plan that ensures 100% maintenance of Service Hours.
• Recognize and capture opportunities to increase service hours to enhance and/or increase quality care.
• Field new client inquiries over the phone in a knowledgeable manner, enter the information into the software system and work with the team to communicate and prepare for the Care Consultation.
• Demonstrate open and effective communication with the franchise owner, colleagues, Care Pros, clients, and family members.
• Adhere to all company policies, procedures, and business ethics codes and ensure that they are communicated and implemented within the team.

Education/Experience Requirements

• Minimum - High school graduation
• Two years of related business experience or an equivalent combination of education and work experience may be considered. (Prior scheduling experience ideally in the home care/medical industry preferred.)
• Must have Microsoft Office and database experience.
• Valid Class 5 driver's license (preferred)

Knowledge, Skills, and Abilities

• Must understand and uphold the policies and procedures established by 2544721 Alberta Inc. DBA an independently owned and operated Home Instead franchise.
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively with good phone skills
• Must have the ability to work independently, maintain the confidentiality of the information, and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision‑making skills
• Must have the ability to organize and prioritize daily, quarterly, monthly, and yearly work
• Must present a professional appearance and demeanor
• Must have computer skills and be proficient in MS OFFICE, Word, and Excel
• Must be willing to work on a rotating schedule including one day on weekends
• Participate in weekly rotation as an emergency back‑up to ON CALL after‑hours
• Must have the ability to perform duties in a professional office setting
• Must demonstrate knowledge of the senior care industry

Schedule

• Monday to Friday
• 8 hour shift

License/Certification

Class 5 License (required)

Benefits

• Company events
• Dental care
• Bonus
• Extended health care
• On‑site parking
• Paid time off

  The hours of work including days off and work locations may be subject to change consistent with operational requirements.

  Do not apply if you are unable to meet the schedule requirements.