Scheduling Coordinator (Autism Services)

Kinark Child & Family Services; Markham; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Kinark Child & Family Services is seeking a Scheduling Coordinator for Autism Services in Markham. This full-time role involves scheduling Instructor Therapists, responding to changes, and ensuring effective staff coordination for various ABA programs. Candidates should have strong organizational and computer skills, with the ability to work independently.

Benefits

Competitive salary

Comprehensive health and dental benefits

Flexible work arrangement

Employer Matching Defined Contribution Pension Plan

Employee Wellness Program

Extensive Educational and Training Opportunities

Supportive work environment

Qualifications

• Candidates must have strong computer skills and be proficient in Outlook and Excel.
• Experience working with Kronos and Peoplesoft platforms would be an asset.
• Knowledge concerning cultural diversity and proficiency in other languages will be considered assets.

Responsibilities

• Responsible for scheduling Instructor Therapists for various ABA programs.
• Responds to short notice absence calls and creates staff schedules.
• Responsible for payroll data entry and expense submissions.

Skills

Organizational skills

Interpersonal skills

Time-management skills

Communication skills

Education

Related post-secondary education

Tools

Outlook

Excel

Kronos

Peoplesoft

Job description

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite atwww.kinark.on.ca

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)

We currently have an opportunity for:

Position Title

Program Lists

Kinark Child & Family Services -> Autism Services

Location

Markham, ON L3R 5X5 CA (Primary)

Reg/Temp

Temporary

Start Date

July 1, 2025

Temporary End Date

Full/Part Time

Full-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

35

# of Positions

1

Close Date

Job Description

What we offer:
• Competitive salary
• Hands on supportive training and orientation
• Extensive educational and training opportunities and supports
• Supportive work environment with regular supervision and feedback
• Renowned Accredited Clinical Programs

Job Summary:
Kinark Child and Family Services is on the look out for a Scheduling Coordinator in Autism Services. Reporting to the Program Manager – Autism, the Scheduling Coordinator is responsible for the overall scheduling of full-time and part-time Instructor Therapists for our centre-based, home-based, and virtual ABA programs for children and youth receiving behavioural services. This position will work alongside the clinical team to assist with the planning and coordinating of staff schedules across location. Specifically, this position responds to short notice absence calls and creates staff schedules based on staff availability and client specific schedules, client cancellations, time-off requests, vacant positions, and training cycles. In addition, this position is responsible for payroll data entry and expense submissions.

This is a full-time position (35 hours/week) and requires the successful candidate to be available in the morning (from 7 AM) and on some weekends. You will be required to work out of various Kinark sites from time to time based on operational needs. As well, you may be assigned to work in different programs and services within the Autism division of Kinark and your primary work location may be reassigned within a 50-kilometer radius based on operational needs.

Although this position will have the option for remote work, the position requires on-site work at various Kinark locations to meet program needs.

Qualifications:
• Related post-secondary education.**
• Candidates must have strong computer skills and be proficient in Outlook and Excel.
• Experience working with Kronos and Peoplesoft platforms would be an asset.
• Ability to work independently and efficiently and respond to last minute changes.
• Strong organizational, interpersonal, time-management and communication skills.
• Experience creating schedules across multiple teams is an asset.
• The successful candidate must have a valid Ontario driver’s license, access to a reliable vehicle and be willing to obtain automobile insurance which includes driving for business purposes with a minimum liability of one million dollars.
• Knowledge concerning cultural diversity and proficiency in other languages will be considered assets.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate.

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.