Scheduling Assistant - Staff Scheduling

St. Boniface Hospital; Winnipeg; On-site; CAD 32,000 - 52,000; Part time

Job summary

Winnipeg Regional Health Authority invites applications for a Staff Scheduling Office position in the Non-Clinical stream. This in-person role at 0.70 FTE requires Grade 12 or equivalent, experience with ESP scheduling systems, strong Excel skills and customer service excellence.

The successful candidate will work in a fast-paced environment, ensure accurate staffing and scheduling, and adhere to strict deadlines while maintaining confidentiality.

Qualifications

• Grade 12 or equivalent required.
• 1 year experience with ESP or other computerized staffing system performing staffing/scheduling functions.
• Customer service experience as direct point of contact via phone/in person.
• Experience in fast-paced, high demand environment.
• Excel experience required.

Skills

Customer service

Communication

Teamwork

Time management

Confidentiality

Organization

Attention to deadlines

Education

Grade 12 or equivalent

Tools

ESP scheduling system

Excel

Job description

Department / Unit: Staff Scheduling Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 11/13/2026

FTE: 0.70

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Experience

• Grade 12, or equivalent required.
• One (1) year experience working with ESP or other computerized staffing system performing extensive staffing and scheduling functions for an organization.**
• Customer service experience where the primary function was acting as a direct point of contact for customers via telephone and/or in person required.
• Experience working in a fast-paced, high demand environment required.
• Experience with Excel required.

**Note: Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Grade 12, or equivalent required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Knowledge of computer systems and proficiency in the use of various common software applications including spreadsheet, word processing, database and email applications.
• Ability to read, write, speak and understand English.
• Ability to expertly use ESP effectively and efficiently to replace/schedule staff.
• Ability to retain information which is of a confidential nature.
• Ability to adhere to and meet strict deadlines.
• Effective verbal and written communication skills.
• Ability to perform as a team member and seek assistance as necessary.
• Good interpersonal communication skills.
• Polite and courteous telephone manner.
• Ability to organize and prioritize workload.

A RESUME IS REQUIRED WHEN APPLYING FOR THIS POSITION.

Physical Requirements

Not Applicable

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.