Scheduling Assistant (Permanent Part Time)

Baptist Housing Seniors Living; White Rock; On-site; CAD 43,000 - 44,000; Part time

Benefits offered by this job

Hourly wage $31.19

Job summary

Baptist Housing in White Rock, BC is seeking a Scheduling Assistant for Evergreen Community. This permanent part-time role (0.8 FTE, 32 hours/week) runs 13:00–18:30.

You will fill short- and long-call vacancies, manage scheduling records, and collaborate with leaders to ensure safe, compliant staffing across long-term care, assisted living and independent living. The position offers an hourly wage of $31.19 and belongs to a values-driven team dedicated to compassionate, person-centred care for

Qualifications

• Minimum Grade 12 education.
• Minimum one year of scheduling experience, preferably in healthcare.
• Experience interpreting and applying collective agreements.
• Proficient in Word, Excel, and Outlook.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Coordinate and adjust schedules based on coverage needs and availability.
• Fill vacancies related to leaves, workload increases, and short calls.
• Maintain communication with team members and leaders.
• Enter and update data in scheduling and timekeeping systems.
• Audit schedules and timecards for accuracy and corrections.
• Compile reports and scheduling statistics as requested.
• Foster a welcoming and respectful environment for all team interactions.
• Promote Baptist Housing values and servant leadership.
• Participate in professional development and maintain safety knowledge.

Skills

Scheduling

Microsoft Word

Microsoft Excel

Outlook

Communication

Organization

Education

High school diploma

Job description

Scheduling Assistant

Evergreen Community | White Rock, B.C. Canada | Permanent Part Time (FTE 0.800)

The Opportunity

At Baptist Housing, every day is an opportunity to help our seniors experience life well in supportive communities. As a member of our team, you can enjoy a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Scheduling Assistant at Evergreen, you’ll play a key role in coordinating staffing for our long-term care, assisted living, and independent living communities. You’ll ensure coverage for planned and unplanned vacancies while delivering exceptional service to our teams and promoting a culture of safety, wellness, and respect.

About The Role

*This is a permanent part time, 32 hours a week, hourly position. Hours are 13:00pm - 18:30pm.

Reporting to the Scheduling Manager, the Scheduling Assistant is responsible for filling short-call, long-call, and vacation shifts in compliance with collective agreements and established policies. You’ll manage scheduling systems, maintain accurate records, and collaborate with leaders and team members to ensure appropriate staffing coverage. With a strong focus on communication, accuracy, and service, your work supports our mission to foster vibrant, person-directed communities.

Key Responsibilities

• Coordinate and adjust schedules based on coverage needs, availability, and scheduling rules
• Fill vacancies related to leaves, workload increases, and short calls
• Maintain ongoing communication with team members and leaders
• Enter and update data in computerized scheduling and timekeeping systems
• Audit schedules and timecards for accuracy and make necessary corrections
• Compile reports and scheduling statistics as requested
• Foster a welcoming and respectful environment for all team interactions
• Promote and model Baptist Housing’s values and commitment to servant leadership
• Participate in professional development and maintain working knowledge of safety protocols

Requirements

• Minimum Grade 12 education
• Minimum one year of experience in scheduling, preferably in long-term care or healthcare.
• Experience interpreting and applying collective agreements
• Proficient in Microsoft Word, Excel, and Outlook
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent communication and interpersonal skills.

About You

You are compassionate, detail-oriented, and motivated by a desire to serve. You have a calm and professional demeanor, especially in fast-paced or high-pressure situations. Your strong interpersonal skills allow you to build positive relationships with team members and leaders alike. You embrace challenges, take initiative, and find joy in ensuring the right people are in the right place at the right time.

Compensation & Benefits

This permanent part time position offers an hourly wage of $31.19.

Baptist Housing Careers

Our Promise to You

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. Joining Baptist Housing means becoming a part of a committed and compassionate team that strives to create a warm and relational community where you can confidently bring your whole self to work, knowing that your contributions are valued and recognized. Our people and our values are what set us apart, and together we make a meaningful difference in the lives of our residents.

Why Work at Baptist Housing?

• Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
• Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
• Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs