Scheduler

Grand River Hospital; Kitchener; On-site; CAD 30,000 - 45,000; Part time

Job summary

A leading healthcare facility is seeking part-time Schedulers to manage employee schedules at the Waterloo Regional Health Centre. The role involves collaborating with Clinical Management to ensure efficient staffing and compliance with agreements. Ideal candidates will have a Community College Diploma and experience in scheduling environments, particularly in healthcare.

Qualifications

• Minimum 1 year experience in scheduling within a complex, preferably healthcare environment.
• Proficient in computer software.
• Previous knowledge of collective agreements preferred.

Responsibilities

• Collaborates with the Clinical Management team to build and maintain employee schedules.
• Ensures compliance with collective agreements and updates actual time worked.
• Identifies opportunities for improving operational efficiency.

Skills

Effective communication

Organizational skills

Time management

Problem-solving skills

Attention to detail

Education

Post-Secondary Community College Diploma

Tools

ESP (Kronos)

Job description

Union:

UNIFOR Clerical

Location:

WRHN @ Chicopee (formerly Grand River Hospital, Freeport Campus)

Work Type:

2 Positions - Part Time and Unscheduled Part Time; 05:00 - 22:00 Monday to Sunday

Summary

Schedulers play an important role in working with the Clinical Management team to build employees’ schedules for each program at WRHN in order to provide exceptional care to WRHN patients.

Responsibilities

• Collaborates with the Clinical Management team to understand staffing baseline requirements in order to build, modify, and maintain employees’ schedules, review and input shift trades, and manage vacation requests in ESP (Scheduling software).
• Ensures appropriate application of GRH and unions’ collective agreement language.
• Accurately updates schedules to reflect employees’ actual time worked.
• Identifies and communicates opportunities to improve operational efficiency.
• Participates in and supports projects as needed.
• Contributes to ensuring a safe environment for patients, staff, and visitors.

Requirements

• Post-Secondary Community College Diploma or equivalent combination of education and experience.
• Experience and proficiency in using computer software is mandatory.
• Minimum 1 year recent comparable experience in building and modifying employees’ schedules in a complex environment, preferably in healthcare.
• Previous working knowledge of collective agreements is preferred.
• Efficient data entry skills required.
• Effective communication, organizational, time management, collaboration, and problem-solving skills required.
• Extreme attention to detail is required.
• Ability to work independently and within a team environment required. ESP (Kronos) experience preferred.

Applications will be received until the position is filled.

Employees of the Hospital are required to submit their application through their respective internal application system.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment practices, welcoming applicants from diverse backgrounds including racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and others who contribute to the diversification of our Hospital community.

We are committed to providing a respectful, inclusive, and barrier-free workplace. Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. Please contact Human Resources if you require accommodations.

If you are seeking employment on a temporary work or study permit, review work permit restrictions relevant to healthcare organizations in Canada. Additional steps may be required, and it is the applicant's responsibility to ensure compliance with work permit restrictions.