Sales Coordinator

ACI Brands Inc.; Oakville; On-site; CAD 42,000 - 64,000; Full time

Job summary

ACI Brands Inc. in Oakville seeks a Sales Coordinator for Prestige Beauty to support the Account Manager with administrative and sales-related tasks.

You will manage paperwork flow, assist with vendor communications, and coordinate with Marketing and Customer Service to ensure timely delivery of documents and information for key accounts.

Qualifications

• University degree or college diploma in Business Administration / Marketing is required.

Responsibilities

• Liaise with retailers and prepare documentation for vendor worksites for new products, promotional items and price changes.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Team collaboration

Problem solving

Education

University degree or college diploma in Business Administration / Marketing

Tools

Microsoft Office

Excel

MS Outlook

PowerPoint

VLOOKUP

ROUNDUP

Pivot Tables

Job description

ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team.

Position Overview

The Sales Coordinator will work directly with the Account Manager, Prestige Beauty to ensure that all the administrative and support functions of the sales department are operating effectively, and that active client files are made available as they relate to Customer Service, Marketing and other internal and external clients.

Within this fast-paced, dynamic team environment, this position will be responsible for the timely and accurate delivery of all paperwork due to our key Prestige accounts.

Responsibilities/Key Tasks

• Liaise with retailers and prepare documentation for vendor worksites for new products, promotional items and price changes.
• Assist in the preparation of allocation files for promotional activity.
• Maintain promotional update information by customer and tracks purchase orders for these programs.
• Follow-up and resolve missing information or issues on purchase orders within established deadlines.
• Responsible for customer vendor portals, paperwork issues, pricing, order flow, return/discontinuation form and maintaining the company order form.
• Works in collaboration with the Account Manager, Prestige Beauty on changes and updates to customer orders and allocations, including order generation and uploads.
• Involvement and understanding of marketing initiatives & program timelines to ensure seamless execution in the customer environment.
• Assist with the development of presentations and customer meeting preparations.
• Responsible for assisting with New Store Opening paperwork and support items, as well as tracking testers and follow up on fixture issues.
• Working closely with the Account Manager, Prestige Beauty to ensure that all planogram paperwork is submitted to the customer and stores according to deadlines.
• Assist in completing advertising requests: this could include securing samples, sending product information or images for promotional or flyer activity.
• Partners closely with the Marketing team to retrieve the proper and approved images and copy for flyer and promotional activity.
• Assist with the monitoring of key business drivers and in tracking and sending reports on the following: Retail sales plans, events, flyer and promotional results, retail sales, and ad hoc reports.

Knowledge, Skills & Abilities

• Intermediate to advanced computer skills: Microsoft Office, Excel, MS Outlook, and PowerPoint
• Exceptional organizational and time management skills to meet multiple, frequent and at times aggressive timelines.
• Proven ability to plan and execute while managing multiple priorities with an ability to set goals and prioritize amount many important projects.
• Strong drive for accuracy and flawless execution; very high level of attention to detail and process orientation
• Ability to deliver clear, concise and consistent message both up and across the organization.
• Strong written and verbal skills
• Proven ability to work effectively in a team environment with multifunction stakeholders and posses excellent interpersonal skills.
• Demonstrated ability to be proactive and anticipate job requirements; takes ownership to resolve issues.
• Must be a self-starter, high energy, multi-task oriented, and team player.
• Must be capable of independent problem solving and resolution.
• Ability to anticipate, respond to and accept change.

Requirements

• University degree or college diploma in Business Administration / Marketing
• Intermediate skills in Word, PowerPoint, and Excel including formulations such as VLOOKUP, ROUNDUP, PIVOT TABLES etc.
• Ability to prioritize, plan and manage multiple projects
• Exceptional communication and interpersonal skills
• Detail oriented and organized
• Strong analytical skills
• Ability to work independently and in a team environment
• Beauty or Consumer Packaged Goods Industry