Sales Administrator

Dilawri Group of Companies; Vancouver; On-site; CAD 30,000 - 36,000; Full time

Job summary

Dilawri Group of Companies is seeking a Sales Administrator for Porsche Centre Vancouver to support the Sales Manager, General Manager, and sales team, ensuring smooth dealership operations and administrative accuracy.

The role works Monday to Friday, with duties including coordinating staff training, tracking contracts, and maintaining inventory data. The ideal candidate has dealership support experience and proficiency with One-Eighty and Microsoft Office.

Qualifications

• Previous experience in an administrative, sales coordination, or dealership support role is an asset.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• High level of attention to detail and accuracy in documentation and data entry.

Responsibilities

• Support the General Manager by ensuring all dealership processes and policies are current and consistently followed.
• Maintain an accurate and up-to-date delivery schedule.
• Print dealer trades and wholesale bills of sale.
• Track funding of contracts from the business office.
• Ensure proper vehicle registrations and process RDRs.
• Assign stock numbers and maintain vehicle inventory records.
• Oversee reception staff and ensure proper coverage at all times.

Skills

Organization

Time management

Attention to detail

Communication

Interpersonal skills

Data entry

Team collaboration

Tools

One-Eighty

Microsoft Office

Job description

If you are looking to grow your career with an organizationdriven by excellence, integrity, and innovation, Dilawri offers an environmentwhere people are supported and empowered to succeed.

Founded in 1985, Dilawri is Canada’s largest automotivegroup and one of Canada’s Best Managed Companies. Dilawri operates over 80franchised dealerships,representingmore than 35 of the world’s mostrespected automotive brands across British Columbia, Alberta, Saskatchewan,Ontario, Quebec, and Washington, DC.

With a team of more than 4,000 employees, Dilawri fosters aculture rooted in collaboration, accountability, and continuous learning. Ourvalues of Excellence, Leading, Teamwork, Integrity, Innovation, and Giving Backguide how we work, how we lead, and how we serve our customers and communities.Through the Dilawri Foundation , weare also committed to making a meaningful impact in the communities weserve.

Discover how you can build your career with Dilawri

Position Overview

The Sales Administrator at Porsche Centre Vancouverplays akey role in supporting the Sales Manager, General Manager, and Sales team toensure smooth and efficient dealership operations. This position is responsiblefor maintaining administrative accuracy, ensuring compliance with establishedprocesses, and contributing to an exceptional customer and team experience. This position is scheduled to work Monday to Friday.

Working in close partnership with leadership, the SalesAdministrator supports the dealership’s strategic success by managing inventorydata, overseeing sales workflow compliance, coordinating staff training, andensuring timely and accurate deal processing.

The expectedpayfor this position is $24.00 per hour.

Primary Duties and Responsibilities

• Support the General Manager by ensuring alldealership processes and policies are current and consistently followed.
• Maintain an accurate and up-to-date deliveryschedule.
• Print dealer trades and wholesale bills of sale.
• Track funding of contracts from the businessoffice.
• Ensure proper vehicle registrations and processRDRs.
• Assigning stock numbers
• Maintaining vehicle inventory records
• Managing dealer defaults and group dealeroptions in One-Eighty
• Recording delivered vehicles
• Updating lot status, demo mileage, and vehiclepricing
• Complete daily CRM alerts to avoid duplicates inOne-Eighty.
• Track and enter daily floor traffic andtelephone traffic; prepare monthly activity reports.
• Assist the finance office to ensure files anddeals are completed promptly.
• Support the GM with daily and weekly reportingrequirements.
• Update gas books, receipts, telephone lists,vehicle inventory lists, and coordinate business card and stationery orders.
• Ensure all Sales staff complete requiredtraining and coordinate One-Eighty software training.
• Monitor that applicable employees maintaincurrent VSA licensing.
• Oversee reception staff and ensure propercoverage at all times.

Qualifications Required

• Previous experience in an administrative, salescoordination, or dealership support role is an asset.
• Strong organizational and time-management skillswith the ability to manage multiple priorities.
• High level of attention to detail and accuracyin documentation and data entry.
• Proficiency with dealership software (experiencewith One-Eighty is an advantage).
• Strong communication and interpersonal skills.
• Ability to work collaboratively withcross-functional teams in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word,Excel, Outlook).
• Demonstrated ability to maintain confidentialityand handle sensitive information.
• Legally entitled to work in Canada.

About Dilawri

In addition to working with and learning from a team ofleading professionals in the automotive industry, our benefits include:

• Discountedemployee vehicle purchase program
• Job-specificcoaching & training programs
• Employeewellness & assistance programs
• Employeesocial events

Build your career with a team thatis driven byexcellence,integrityand innovation.