Sales Administrator

Dilawri Group of Companies; North Vancouver; On-site; CAD 25,000 - 28,000; Full time

Benefits offered by this job

Discounted employee vehicle program

Job-specific coaching & training

Job summary

Dilawri Group of Companies, North Shore Acura, seeks a Sales Administrator to support the Sales Manager and team, ensuring smooth dealership operations, accurate data handling, and compliant processes. The role focuses on managing inventory data, coordinating training, and processing deals efficiently.

You will work closely with leadership, oversee CRM activity, track vehicles, registrations, and pricing, and help deliver a high‑quality customer and team experience.

Qualifications

• Previous experience in an administrative or dealership support role.
• Strong organizational and time-management skills.
• High attention to detail and accuracy in data entry.
• Proficiency with dealership software, especially One-Eighty.
• Strong communication and interpersonal abilities.
• Ability to work collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Legally entitled to work in Canada.

Responsibilities

• Support the General Manager by ensuring dealership processes are current and consistently followed.
• Maintain an accurate and up-to-date delivery schedule.
• Print dealer trades and wholesale bills of sale.
• Track funding of contracts from the business office.
• Update vehicle pricing and maintain inventory records.
• Ensure all Sales staff complete required training and coordinate One-Eighty training.
• Prepare monthly activity reports.

Skills

Administrative support

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Tools

One-Eighty

Job description

If you are looking to grow your career with an organizationdriven by excellence, integrity, and innovation, Dilawri offers an environmentwhere people are supported and empowered to succeed.

Founded in 1985, Dilawri is Canada’s largest automotivegroup and one of Canada’s Best Managed Companies. Dilawri operates over 80franchised dealerships,representingmore than 35 of the world’s mostrespected automotive brands across British Columbia, Alberta, Saskatchewan,Ontario, Quebec, and Washington, DC.

With a team of more than 4,000 employees, Dilawri fosters aculture rooted in collaboration, accountability, and continuous learning. Ourvalues of Excellence, Leading, Teamwork, Integrity, Innovation, and Giving Backguide how we work, how we lead, and how we serve our customers and communities.Through the Dilawri Foundation , weare also committed to making a meaningful impact in the communities weserve.

Discover how you can build your career with Dilawri

Position Overview

The Sales Administrator at North Shore Acuraplays akey role in supporting the Sales Manager, General Manager, and Sales team toensure smooth and efficient dealership operations. This position is responsiblefor maintaining administrative accuracy, ensuring compliance with establishedprocesses, and contributing to an exceptional customer and team experience.

Working in close partnership with leadership, the SalesAdministrator supports the dealership’s strategic success by managing inventorydata, overseeing sales workflow compliance, coordinating staff training, andensuring timely and accurate deal processing.

The expectedpayfor this position is $18.50- $20.00 per hour.

Primary Duties and Responsibilities

• Support the General Manager by ensuring alldealership processes and policies are current and consistently followed.
• Maintain an accurate and up-to-date deliveryschedule.
• Print dealer trades and wholesale bills of sale.
• Track funding of contracts from the businessoffice.
• Ensure proper vehicle registrations and processRDRs.
  • Assigning stock numbers
  • Maintaining vehicle inventory records
  • Managing dealer defaults and group dealeroptions in One-Eighty
  • Recording delivered vehicles
  • Updating lot status, demo mileage, and vehiclepricing
• Complete daily CRM alerts to avoid duplicates inOne-Eighty.
• Track and enter daily floor traffic andtelephone traffic; prepare monthly activity reports.
• Assist the finance office to ensure files anddeals are completed promptly.
• Support the GM with daily and weekly reportingrequirements.
• Update gas books, receipts, telephone lists,vehicle inventory lists, and coordinate business card and stationery orders.
• Ensure all Sales staff complete requiredtraining and coordinate One-Eighty software training.
• Monitor that applicable employees maintaincurrent VSA licensing.
• Oversee reception staff and ensure propercoverage at all times.

Qualifications Required

• Previous experience in an administrative, salescoordination, or dealership support role is an asset.
• Strong organizational and time-management skillswith the ability to manage multiple priorities.
• High level of attention to detail and accuracyin documentation and data entry.
• Proficiency with dealership software (experiencewith One-Eighty is an advantage).
• Strong communication and interpersonal skills.
• Ability to work collaboratively withcross-functional teams in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word,Excel, Outlook).
• Demonstrated ability to maintain confidentialityand handle sensitive information.
• Legally entitled to work in Canada.

About Dilawri

In addition to working with and learning from a team ofleading professionals in the automotive industry, our benefits include:

• Discountedemployee vehicle purchase program
• Job-specificcoaching & training programs
• Employeewellness & assistance programs
• Employeesocial events

Build your career with a team thatis driven byexcellence,integrityand innovation.