Sales Administrator

Humberview Group; Ontario; On-site; CAD 50,000 - 60,000; Full time

Job summary

Join a leading automotive dealer group as a Sales Administrator. This role involves providing essential support to the Sales department, managing customer inquiries, and ensuring accurate documentation. With a focus on teamwork and efficiency, you will help drive dealership growth while enjoying competitive benefits and a positive workplace culture.

Benefits

Health and dental insurance

Employee pricing on vehicles

Social events throughout the year

No Sunday or holiday work

Qualifications

• At least 2 years of administrative experience.
• Valid OMVIC Certification required.
• Experience working in a dealership environment.

Responsibilities

• Assist Sales department with inquiries, data entry, and inventory.
• Ensure paperwork is processed accurately and manage vehicle keys.
• Collaborate with service department for pre-sale maintenance.

Skills

Communication

Attention to Detail

Team Player

Technology Proficiency

Education

Post-secondary or college diploma in Business

Tools

CDK

Microsoft Excel

Job description

Join to apply for the Sales Administrator role at The Humberview Group.

Humberview Trucks is currently looking for a Sales and Administrative Assistant to join our team in Etobicoke.

As a Sales and Administrative Assistant, you will play a crucial role in assisting the Sales department with sales inquiries, data entry, licensing vehicles, inventory, and accounts receivable.

Reporting directly to the Sales Manager, the primary function of the position is to provide support within the Sales department in accordance with established protocols.

Humberview Trucks is a proud member of The Humberview Group - one of Ontario's leading automotive dealer groups and an award-winning Employer of Choice.

Why Join HG

• A solid foundation of customers from 60 years of business.
• An incredible opportunity for advancement within the organization.
• Competitive compensation plans with health and dental insurance.
• Great perks & benefits and an amazing friends & family program for car discounts.
• Employee pricing on vehicles, services, and accessories.
• A leadership team that trains and mentors its team members to ensure success.
• Hosted social events throughout the year, such as lunches & BBQs.
• No Sunday or holiday work, more time for your family.
• A fun place to work!

Job Duties

• Answer incoming customer communications and provide excellent customer service by answering inquiries, directing calls, providing sales information, and assisting customers with their needs.
• Ensure all necessary paperwork, including NVIS, inspection reports, invoices, and other documentation, is prepared and processed accurately.
• Check-in and inspect newly arrived vehicles, verifying make, model, VIN, and condition.
• Draft emails, letters, and other communication forms for customers, suppliers, and internal staff.
• Input and update vehicle details, customer information, and sales data into CDK Drive.
• Assist in tracking vehicle inventory, ensuring records are accurate and vehicles are available for potential buyers.
• Collaborate with the service department to address pre-sale maintenance needs for new vehicles.
• Manage vehicle photography for AutoTraders.com listings.
• Coordinate appointments for vehicle deliveries, test drives, and sales meetings.
• Perform general office tasks such as filing, faxing, photocopying, and troubleshooting office equipment.
• Follow up with Accounts Receivables customers to maintain aging accounts.
• Process and record invoices for payment, and assist with basic financial tasks like credit card and cheque processing in CDK Drive.
• Manage vehicle keys, assign stock numbers, and input technical and accounting data in CDK Drive.
• Maintain communication with suppliers and service providers, managing orders for dealership needs.
• Organize vehicles in the dealership lot to maximize space and accessibility.
• Participate in sales and marketing strategies, promotions, and events to support dealership growth.
• Perform other duties as assigned by management.

What We Look For

• Valid OMVIC Certification.
• At least 2 years of administrative experience.
• At least 2 years of light/medium duty truck sales experience.
• At least 2 years of experience with CDK and general accounting tasks.
• Post-secondary or college diploma in Business.
• Knowledge of light and medium duty trucks.
• Proficiency in Microsoft Excel.
• Experience working in a dealership environment.
• Excellent communication skills, including verbal and clear speaking voice.
• Ability to work effectively in a fast-paced environment.
• Team player and independent worker.
• Strong attention to detail and work ethic.
• Comfortable with technology.
• Valid G Driver's License with a clean driving record.

Location : 60 Fieldway Road, Etobicoke, ON M8Z 3L2

Compensation : $50,000 - $60,000 per year

At The Humberview Group, we value enthusiastic and driven individuals. Our leadership team mentors and invests in our employees to ensure long-term success. Our positive corporate culture and shared values set us apart.

Whether you're new to the automotive industry or seeking growth opportunities, we would love to meet you!

We are an equal opportunity employer and welcome applications from all candidates, including persons with disabilities. Accommodations are available upon request during the selection process. We appreciate all applications; however, only those selected for an interview will be contacted.