Sales Administration Coordinator

Vast-Auto Distribution; Montreal (administrative region); On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Life insurance

Long-Term Disability Insurance

RRSP

Additional employee benefits

Job summary

Vast-Auto Distribution, a subsidiary of O’Reilly Automotive Inc., is seeking a Sales Administration Coordinator to support the retail sales team with customer programs, contracts, and performance reporting in Montreal. You will collaborate with Marketing, Finance, and Accounting to ensure smooth sales operations, manage CRM systems, and help drive KPIs.

Bilingual French and English, DEC in Marketing, and 3 years in auto aftermarket are required.

Qualifications

• College diploma (DEC) in Marketing or equivalent.
• Minimum of 3 years of experience in the automotive aftermarket industry.
• Valid driver's license.
• Bilingual in French and English (spoken and written).
• Proficiency in Microsoft Office.

Responsibilities

• Serve as the primary contact for professional customer programs and onboarding of new accounts.
• Coordinate registrations, validate enrollment forms, and provide ongoing customer service.
• Act as administrative liaison between Sales and other departments, including Sales Support and Communications.
• Manage volume discount agreements, customer contracts, accruals, rebates, and renewals in coordination with Accounting.
• Develop and track KPIs related to sales activities, major accounts, and Salesforce.
• Prepare monthly and quarterly commission reports for Territory Sales Managers and coordinate payments with Payroll.
• Maintain customer profiles and classifications in internal systems.
• Coordinate internal/external sales and training activities per the corporate calendar.
• Administer Salesforce CRM, Spectrio digital showroom, and Eagle system with training and access management.

Skills

Bilingual in French and English

Microsoft Office

Customer service

Valid driver's license

Sales coordination

Education

DEC in Marketing or equivalent

Tools

Salesforce CRM

Spectrio digital showroom

EAGLE system

Job description

Job Description

Posted Thursday, August 6, 2026 at 4:00 AM

About us:

Vast-Auto Distribution, a subsidiary of O’Reilly Automotive Inc., is a leader in auto parts distribution and retail across Eastern Canada. It is part of O’Reilly Auto Parts that operates more than 6,000 stores, with more than 92,000 team members across the USA, Mexico, Puerto Rico, and Canada under theParts City Auto Parts and O’Reilly Auto Parts banners.

The Sales Administration Coordinator is responsible for supporting the retail sales team with professional customer programs, customer agreements, and sales performance reporting. This role works closely with the Marketing, Finance, and Accounting departments to ensure the efficient administration of sales activities and programs.

Key Responsibilities

• Serve as the primary point of contact for professional customer programs, providing support to the sales team and professional repair shops. Coordinate the onboarding of new accounts, process registrations, validate enrollment forms, and provide ongoing customer service.
• Act as the administrative liaison between the Sales Department and other departments, particularly the Sales Support Manager and the Communications Manager.
• Manage the administration of volume discount agreements and customer contracts in collaboration with the Accounting Department, including accruals, monitoring, annual rebate payments, and contract renewals.
• Develop, maintain, and update key performance indicators (KPIs) related to sales activities, major accounts, and Salesforce.
• Maintain and manage customer classifications within the company's internal systems.
• Prepare monthly and quarterly commission reports for Territory Sales Managers (TSMs) and coordinate commission payments with the Payroll Department.
• Build and maintain customer profiles, including services offered, number of employees, operating systems, and other relevant business information.
• Coordinate internal and external sales and training activities according to the corporate calendar (e.g., supplier clinics, AVAD training sessions, CAR consumer promotions).
• Manage the communication and distribution of sales tools and materials.
• Administer the Salesforce CRM platform, including user training, access management, customer support, and ongoing communication with the system administrator in Springfield.
• Manage the Spectrio digital showroom platform, including user training, access management, customer support, and corporate content administration in collaboration with the Marketing Department.
• Ensure the ongoing maintenance of all sales administration activities within the EAGLE system.

Qualifications

• College diploma (DEC) in Marketing or an equivalent combination of education and experience.
• Minimum of 3 years of experience in the automotive aftermarket industry.
• Valid driver's license.
• Bilingual in French and English (spoken and written).
• Proficiency in Microsoft Office.
• Strong initiative, enthusiasm, sound judgment, and customer-focused approach.
• Demonstrated leadership skills.
• Self-motivated, organized, and able to prioritize multiple responsibilities effectively.
• Ability to work under pressure in a fast-paced environment.
• Flexibility to adjust work schedules based on business and customer needs.

What Sets Us Apart

Grow and succeed in a value-driven workplace that supports your professional development, all within the stability of a Fortune 300 organization.

• Exposure to best practices and tools across a large North American organization, opening doors to diverse career pathways.
• Career growth opportunities through our Promote from Within philosophy.
• Competitive benefits package , including Medical, Dental, Life and Long-Term Disability Insurance, RRSP, and additional employee benefits.
• Commitment to inclusion: We are dedicated to building a diverse and inclusive workplace. We value different perspectives and encourage applications from all qualified individuals.
• Commitment to our customers and team members: We are enthusiastic, hardworking professionals dedicated to teamwork, safety and wellness, and delivering excellent customer service. We lead with respect, honesty, and a win-win attitude while maintaining strong expense discipline.