RQ11574 - Information Management Specialist - Senior

Maarut; Toronto; On-site; CAD 90,000 - 130,000; Full time

Job summary

The position is based in Toronto, Ontario, and requires 7–10 years of experience in information management and governance within a public sector or similar environment. Responsibilities include applying best practices for structured and unstructured data, developing governance frameworks, and guiding cross-functional teams to implement information management controls.

Key duties include designing metadata schemas, conducting information inventories and quality reviews, and contributing to

Qualifications

• Demonstrated experience developing and implementing information management and governance frameworks, policies and standards.
• Experience establishing information stewardship, ownership and accountability models across multiple business areas.
• Knowledge of information lifecycle management, information quality management and information asset management principles.
• Experience conducting information inventories, assessments and information quality reviews.
• Experience developing governance processes and operational procedures supporting enterprise information assets.
• Experience defining metadata governance, stewardship processes and information management controls.
• Ability to conduct complex assessments and provide recommendations supporting enterprise governance initiatives.
• Knowledge of records management and retention frameworks.
• Public sector experience (nice to have).

Responsibilities

• Provide expert knowledge of information management best practices as they relate to structured and unstructured information for ministry and cluster clients.
• Apply knowledge of information lifecycle to provide practical information analysis, expertise and advice.
• Collaborate with business analysts, data architects and project managers to support information governance initiatives.
• Develop and track information management performance measures.
• Lead or support the development of privacy impact assessments (PIA).

Skills

Information governance

Information lifecycle management

Metadata governance

Stakeholder management

Cross-functional collaboration

Analytical skills

Communication skills

Job description

RQ11574 - Information Management Specialist - Senior

Posted On 26/10/2026

Job Information

Term 283 days

Assigned Recruiter(s) Madhumitha Mulakaluri

Job Opening ID 11803

Technology

Number of Positions 1

Work Experience 7-10 Years

City Toronto

State/Province Ontario

M4C

Job Description

Responsibilities:

• Provide expert knowledge of information management best practices, approaches and trends as it relates to structured and unstructured information in support of Ministry and Cluster clients.
  
• Thorough knowledge of the information lifecycle to provide practical information analysis, expertise and advice.
  

General Skills:

Experience in:

• assessing and conducting business analyses to establish information management needs pertaining to different domains of information management (i.e., recordkeeping, access and privacy, etc.)
  
• developing business cases pertaining to information management;
  
• leading and/or coordinating information management-related initiatives;
  
• providing advice, guidance and support for information management-related initiatives;
  
• developing document management protocols, guidelines and best practices (e.g. business rules, naming conventions, version control, document labelling, etc.);
  
• developing business and records classification schemes using functional classification;
  
• assessing metadata requirements and developing metadata schema, standards, and management protocols;
  
• assessing training and awareness needs, developing curricula and communications plans, and delivering training pertaining to information management awareness, concepts and principles to diverse audiences;
  
• providing routine advice and guidance on information management concepts and principles
  
• identifying Information Security and Privacy Classification requirements and their implementation in unstructured data applications;
  
• collaborating with business analysts, business architects, business intelligence specialists, data architects, data conversion specialists, database administrators, information architects, project managers, training specialists, web specialists and any other individuals as required;
  
• relationship management between ministry clients and the OPS I&IT organization;
  
• supporting business and information architecture in defining information management needs and priorities;
  
• participating in information management-related committees, working groups, etc.;
  
• developing and tracking information management performance measures;
  
• research and analysis skills as they pertain to information management-related environmental/jurisdictional scans, business and information architecture, legislation and policy documentation, business process mapping, maturity assessments, etc.;
  
• planning and implementation of information management strategic goals and priorities;
  
• able to lead or support the development of a privacy impact assessment (PIA)
  
• Knowledge of and experience in applying recognized national and international standards in recordkeeping and information management;
  
• Knowledge of methodologies, standards and principles of function-based classification of information;
  
• Knowledge of controlled vocabularies including taxonomies and thesauri;
  
• A team player with a track record for meeting deadlines.
  
• Experience in developing business and records classification schemes using functional classification
  
• Knowledge of Enterprise Content Management/Records and Document Management solutions
  

Requirements

Experience and Skill Set Requirements:

Must Haves:

• Demonstrated experience developing and implementing information management and governance frameworks, policies and standards.
  
• Experience establishing information stewardship, ownership and accountability models across multiple business areas.
  
• Knowledge of information lifecycle management, information quality management and information asset management principles.
  

Nice to have:

Prior OPS/public sector exp.

Experience with the below:

• Information Governance Frameworks
• Stewardship and Accountability Models
• Metadata Governance Procedures
• Information Quality Assessment Recommendations
• Governance processes supporting business glossary and metadata management
• Information governance standards and procedures

Skill Set Requirements:

General Skills:

• Demonstrated experience developing and implementing information management and governance frameworks, policies and standards.
  
• Experience establishing information stewardship, ownership and accountability models across multiple business areas.
  
• Knowledge of information lifecycle management, information quality management and information asset management principles.
  
• Experience conducting information inventories, assessments and information quality reviews.
  
• Experience developing governance processes and operational procedures supporting enterprise information assets.
  
• Experience defining metadata governance, stewardship processes and information management controls.
  
• Ability to conduct complex assessments and provide recommendations supporting enterprise governance initiatives.
  
• Experience developing standards and procedures supporting information sharing and interoperability.
  
• Experience supporting information governance and compliance initiatives involving multiple stakeholders.
  
• Experience preparing governance artefacts, procedures, operating models and implementation plans.
  
• Knowledge of information risk management and governance best practices.
  
• Ability to facilitate stakeholder discussions and obtain consensus on governance decisions.
  
• Strong analytical, organizational and communication skills.
  

Resource will support the following deliverables:

• Information Governance Frameworks
• Stewardship and Accountability Models
• Metadata Governance Procedures
• Information Quality Assessment RecommendationsGovernance processes supporting business glossary and metadata management
• Information governance standards and procedures
• Experience supporting enterprise data governance initiatives.
• Experience governing business glossaries, reference data and metadata repositories.
• Knowledge of records management and retention frameworks.
• Experience with metadata catalogues and information repositories.
• Public sector experience.
• Knowledge and understanding of AODA and related standards.
• Ability to meet tight deadlines and adapt to changing priorities.