RFP Writer

Esgaia; Toronto; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

Glass Lewis is seeking a RFP Writer to craft clear, persuasive, and compliant response documents to win contracts and new business. This role blends project management, strategic messaging, and technical editing to articulate our governance and ESG services to global clients.

The position is full-time and hybrid, requiring regular office attendance in downtown Toronto. Ideal candidates will demonstrate strong organization, exceptional writing, and the ability to learn quickly in a dynamic

Qualifications

• Bachelor’s degree in English, Journalism, Communications, Business, Finance, or related field.
• 2–5 years of professional writing experience, preferably in proposal development, technical writing, or grant writing.
• Exceptional written communication, collaboration with multiple stakeholders, extreme attention to detail, and proven project management abilities under tight deadlines.

Responsibilities

• Own end-to-end RFP project including coordination with internal SMEs, timeline and deliverables, document management, and final presentation preparation.
• Analyze RFPs, RFIs, and Security Questionnaires from institutional investors to extract requirements and understand evaluation criteria.
• Collaborate with sales, finance, legal, product management, client success, marketing, and SMEs to translate complex capabilities into clear, value-driven answers.
• Draft executive summaries, technical approaches, and cover letters while editing content from team members.
• Maintain and update a centralized content library of standard answers, templates, and past proposals.
• Ensure submissions comply with brand guidelines, style rules, and client requirements.
• Support sales enablement by building and maintaining a library of enablement materials.

Skills

Executive writing

Stakeholder collaboration

Attention to detail

Project management

Education

Bachelor’s degree in English/Journalism/Communications/Business/Finance

Tools

Microsoft Office

Salesforce

Proposal automation/AI tools

Job description

Glass Lewis is a trusted ally to more than 1,300 investors globally who use our corporate governance research, custom policy recommendations, engagement services and tools, and industry-leading proxy vote management solution to help drive value across their governance activities. We also work with over 3,000 corporate issuer clients, providing research reports, thought leadership, customized voting policies, equity plan models, and opportunities for direct engagement on material governance and disclosure practices.

Glass Lewis’ industry-leading research and analysis covers more than 30,000 meetings each year across approximately 100 global markets. Our clients include many of the world’s leading pension funds, mutual funds, and asset managers, collectively managing over $40 trillion in assets. We have teams located across the United States, Europe, and Asia-Pacific regions, giving us global reach with a local perspective on the most important governance issues. Founded in 2003, Glass Lewis is headquartered in San Francisco, California with additional offices in Kansas City, Missouri; London, U.K.; Paris, France; Amsterdam, Netherlands; Limerick, Ireland; Karlsruhe, Germany; Stockholm, Sweden; Manila, Philippines; Toronto, Canada; Sydney, Australia; Timișoara, Romania; and Tokyo, Japan. Our team includes more than 600 full-time employees globally, over half of which are dedicated to research. For more information, please visit www.glasslewis.com.

Glass Lewis is seeking a RFP (Request for Proposal) Writer to create clear, persuasive, and compliant response documents to win contracts and new business. This role combines project management, strategic messaging, and technical editing.

In this role, you will articulate our leading Corporate Governance and ESG solutions to global asset owners, asset managers and other financial institutions. This role combines technical understanding, knowledge of financial services and corporate governance, and exceptional persuasive writing to help drive our B2B growth.

This position is well suited for someone looking to build a career in financial services sales or client service. Ideal candidates will be able to demonstrate exceptional organization and communication skills, have an interest in Corporate Governance and ESG issues, and have the desire and ability to learn quickly.

This is a full-time, hybrid position requiring regular office attendance (3x per week) at our downtown Toronto office.

• Education: Bachelor’s degree in English, Journalism, Communications, Business, Finance, or a related field.
• Experience: 2–5 years of professional writing experience, preferably focusing on proposal development, technical writing, or grant writing.
• Skills: Exceptional written communication, collaboration with multiple stakeholders, extreme attention to detail, and proven project management abilities under tight deadlines.
• Software: Proficiency in Microsoft Office, Salesforce, and modern proposal automation or AI-assisted software.

• Project Management: Own end-to-end RFP project including coordination with internal subject matter experts (SME), internal timeline and deliverables, document and requirement management, and final presentation preparation.
• Analyze RFPs: Thoroughly review incoming Requests for Proposals (RFPs), Information (RFIs), and Security Questionnaires from institutional investors to extract technical, security, and compliance requirements and understand key evaluation criteria.
• Collaborate with Teams: Work closely with sales, finance, legal, product management, client success, marketing and subject matter experts (SMEs) to gather accurate information and insights and translate complex capabilities into clear, value-driven answers.
• Write and Edit: Draft executive summaries, technical approaches, and cover letters while editing content contributed by other team members.
• Own and Manage Content Library: Maintain and update a centralized database of standard answers, templates, and past proposals.
• Ensure Compliance: Verify that final submissions adhere strictly to brand guidelines, style rules, and client submission requirements.
• Sales Enablement Support: Collaborate with commercial and product teams to build and maintain a library of enablement materials.