RESOURCE & INFORMATION SPECIALIST

PATH Employment Services; Toronto; On-site; CAD 40,000 - 49,000; Full time

Job summary

PATH Employment Services in Toronto, ON seeks a Resource & Information Specialist for a full-time onsite role. You will be the first face and voice for jobseekers, employers, and visitors, handling in-person, phone, and email inquiries with a calm, professional demeanor.

You will manage competing priorities, provide PATH information, and support daily programming while navigating multiple databases and ensuring accurate data entry.

Qualifications

• Proven customer service experience in fast-paced environments.
• Warm, welcoming interpersonal style with strong communication.
• Able to multitask, prioritize, and adapt quickly to high volume.
• Proficient with MS Office (Outlook, Word, Excel).
• Experience navigating multiple databases and front-desk systems.
• Knowledge of job search resources and community services is a plus.
• Clear criminal record check is required.
• Strong written and verbal communication skills.

Responsibilities

• Serve as the first point of contact for jobseekers, employers, and visitors in person, by phone, and by email.
• Greet clients warmly and manage a high-traffic reception area professionally.
• Juggle multiple inquiries and prioritize front-desk inquiries, emails, and messages.
• Respond promptly to emails, voicemails, and system messages from clients and partners.
• Provide accurate information about PATH services, resources, and supports.
• Communicate effectively with a diverse clientele including jobseekers and employers.
• Work across multiple computer systems while assisting in-person and phone inquiries.
• Document how clients heard about PATH and ensure accurate data entry.
• Conduct outreach and follow-up with jobseekers or employers who contact PATH.
• Notify Career Development Specialists of arrivals and support daily programming.
• Support staff by sharing timely information and keeping front-desk operations smooth.
• Maintain a calm, professional, and solution-focused approach in a busy environment.

Skills

Customer service

Interpersonal skills

Multitask effectively

Written & verbal communication

MS Office

Data entry

Tools

MS Office

Job description

RESOURCE & INFORMATION SPECIALIST

37.5 hours/week | Salary $44,951 | Onsite - Toronto, ON

Are you someone who thrives in a fast-paced environment, loves helping people, and can juggle phone calls, emails, and in-person requests without breaking a sweat (or at least without showing it)? As the Resource & Information Specialist, you are the first face and first voice of PATH. You set the tone for every new jobseeker experience, whether someone is calling for the first time, inquiring via email, or arriving for an appointment. This role is essential to keeping PATH running smoothly, calmly, and compassionately. If you're organized, welcoming, resourceful, and enjoy being at the centre of the action, we want to hear from you!

CORE DUTIES

• Serve as the first point of contact for all jobseekers, employers, and visitors; in person, by phone, by email.
• Greet clients in a friendly, welcoming, and professional manner while managing high-traffic reception area.
• Manage multiple competing priorities including phone calls, front desk inquiries, emails, and messages.
• Respond promptly and professionally to emails, voicemail, and system messages from jobseekers, employers, and community partners.
• Provide accurate information about PATH services, job search resources, and community supports.
• Communicate effectively with a diverse clientele, including Jobseekers with Disabilities, Newcomers to Canada, Employers, Government Representatives, Colleagues, and Managers.
• Work across multiple computer systems at the same time while supporting in-person and phone inquiries.
• Track and document how clients heard about PATH and ensure accurate data entry and attention to detail.
• Conduct outreach and follow-up with jobseekers or employers who have contacted PATH via phone or email.
• Notify Career Development Specialists when clients arrive for appointments and support daily programming.
• Support internal staff by sharing timely information and ensuring smooth front-desk operations.
• Maintain a calm, professional, and solution-focused approach in a busy and sometimes stressful environment.

QUALIFICATIONS

• Proven customer service experience in a fast-paced environment (front desk, reception, call centre, etc.).
• Exceptional interpersonal skills with a warm, welcoming, and calm demeanor.
• Strong ability to multitask, prioritize, and adapt quickly in a high-volume setting.
• Excellent MS Office skills, including Outlook, Word, and Excel.
• Comfortable learning and navigating multiple databases and computer systems simultaneously.
• Knowledge of job search resources, employment supports, and community services is an asset.
• Demonstrated experience working with diverse populations
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and resourceful.
• Clear criminal record check is required.

PATH is committed to accessibility and will provide accommodation for people with disabilities in all parts of our hiring process. Please let us know how we can support you.