Resource Development Coordinator

Blue Door; King; On-site; CAD 50,000 - 55,000; Full time

Job summary

Blue Door, a not-for-profit charity in Ontario, is seeking a Resource Development Coordinator (Donor & Data Support) to bolster fundraising through precise donor data management, tax receipting, and coordination of third-party events.

You will ensure accurate donor records, timely gift acknowledgements, and meaningful engagement with donors while supporting outreach, reporting, and stewardship efforts across Blue Door locations.

Qualifications

• Post-secondary education in fundraising, communications, or a related field is an asset.
• 2+ years of experience in donor services, data management and entry, or fundraising support is an asset.
• Strong proficiency in donor databases (Donor Perfect preferred) and Microsoft Office Suite.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience coordinating community events and with data entry are an asset.

Responsibilities

• Maintain and manage donor database (DonorPerfect) with data entry, hygiene, and accuracy checks.
• Conduct monthly donation reconciliation with Finance team.
• Process and issue tax receipts biweekly for donor stewardship and retention.
• Enter all donations into DonorPerfect with required fields per guidelines.
• Coordinate third-party fundraising events and community outreach.

Skills

Communication skills

Organizational skills

Attention to detail

Discretion/confidentiality

Education

Post-secondary education in fundraising/communications or related field

Tools

DonorPerfect

Microsoft Office

Job description

Salary Range: $50,000.00 To $55,000.00 Annually

Title: Resource Development Coordinator, Donor and Data Support

Job Status: Full Time, 40 hours per week (Existing Posting)

Job Region: All Blue Door Locations

Equipment:Computer, telephone, Reliable Vehicle/Valid DrivingLicense/Insurance.

Blue Door is a not-for-profit registered charitable agency governed by a volunteer Board of Directors. We have been an integral part of our community providing essential emergency shelter services since 1982. Blue Door’s mission is to support people who are at risk of or experiencing homelessness to attain and retain affordable housing.

Job Summary

Reporting to the Manager of Resource Development, the Resource Development Coordinator (Donor & Data Support) will be responsible for supporting Blue Door’s fundraising efforts through donor data management, tax receipting, third-party event coordination, and donor support. This role ensures the accuracy and efficiency of donor records, timely acknowledgement of gifts, and meaningful engagement with donors.

Responsibilities

• Maintain and manage Blue Door’s donor database (DonorPerfect) including regular data entry, hygiene, and accuracy checks.
• Conduct monthly donation reconciliation in coordination with the Finance team.
• Process and issue tax receipts on a biweekly basis to support donor stewardship and retention.
• Entering all donations into DonorPerfect entering all required fields according to previously set Donor Perfect Guidelines.
• Ensure maintenance of DonorPerfect according to Blue Door protocols by all the teams at Blue Door.
• Use Blue Door’s existing donor database to monitor progress, track, and generate reports, queries, as well as create customized campaign pledge forms.
• Coordinate third-party fundraising events including campaigns (e.g. The Orange Door Project and other third-party fundraisers).
• Organise and represent Blue Door at outreach and booth events to raise awareness and engage potential donors and partners.
• Support event logistics, donor communications, and post-event follow-up.

Donor Stewardship

• Coordinate appropriate recognition for donor contributions, including social media acknowledgements.
• Ensure all stewardship and recognition practices align with Blue Door’s donor relations standards.
• Develop strong professional relationships Blue Door’s stewardship framework
• Positively communicate to the community Blue Door’s goals and work at every opportunity.
• Assist the Resource Development Manager with the development and execution of donor stewardship strategies with the objective of further engaging all donors.
• Prepare and ensure the accuracy of the donor stewardship list in the annual impact report.

Additional Operational Assistance

• Support all members of the Resource Development team as needed.
• Other duties as assigned.
• Assist with preparing and sending donor mailers

Respect and Professionalism

• Maintain professionalism in the workplace.
• Working cooperatively alongside and supporting all Blue Door team members and departments.
• Adherence to the mission, vision, policies and procedures of the agency.
• Able and willing to promote harm reduction practices in accordance with core standards.
• Attend internal staff meetings and staff training as required.
• Maintain the confidentiality of all client and agency information.
• Utilises effective conflict resolution skills in accordance with (Crisis Prevention Intervention (CPI) training.
• Fosters positive and appropriate relationships with clients, colleagues, community partners and volunteers.
• Provides referrals and follow-up as necessary.
• Meets with manager on a regular basis and participates in completion of annual performance evaluation.

Occupational Health & Safety

• All employees are responsible for carrying out work in a way that does not adversely affect their own health and safety and that of others.
• All employees shall learn and understand health and safety policies and procedures and will comply with them.

Qualifications

• Post-secondary education in fundraising, communications, or a related field is an asset.
• 2+ years of experience in donor services, data management and entry, or fundraising support is an asset.
• Strong proficiency in donor databases (Donor Perfect preferred) and Microsoft Office Suite.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience coordinating community events and with data entry are an asset.
• Proven ability to manage multiple tasks and meet deadlines.
• Sound judgment, discretion, and commitment to confidentiality.
• Valid driver’s license and access to a reliable vehicle.
• Ability to travel across York Region as needed.

We are always working towards continued improvements with the hope of creating and fostering a work culture where people want to be and see the impact of their work.

Blue Door is committed to the development of a staff and leadership team that reflects the incredible diversity of the communities we serve. Wepromote the principles of intersectional anti-racism and anti-oppression and adhereto the tenets of the Ontario Human Rights Code.We both welcome and encourage applications from members of groups with historical and/or current barriers to access and equity, including Indigenous, Black and racialized people, members of 2SLGBTQIA+ communities, people with disabilities, and people with lived experience of homelessness. Blue Door isa unionized work environment.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Blue Doors AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance. Portions of the recruitment process may include the use of approved Artificial Intelligence (AI) tools to support administrative efficiency and candidate screening.