Resource Assistant

Cassels Brock & Blackwell LLP; Vancouver; On-site; CAD 51,000 - 56,000; Full time

Benefits offered by this job

Health & dental care

RRSP matching

Fitness reimbursement

Diversity and Inclusion culture

Wellness program

Fully stocked kitchen

Business casual dress code

Employee referral bonus

Job summary

Cassels Brock & Blackwell LLP in Vancouver is seeking a Resource Assistant reporting to the Human Resources Manager. This full-time in-office role supports lawyers and legal assistants with a range of administrative tasks, from document scanning to docket entry.

The ideal candidate has post-secondary education in legal administration or equivalent, at least 1 year of experience, strong Microsoft Office skills, and a service-oriented mindset. This position offers a competitive salary and benefits.

Qualifications

• Post-secondary education in legal administration or equivalent.
• Minimum of 1 year of experience providing administrative support, preferably in legal or professional services.
• Advanced in Microsoft Suite, including Outlook and Word.
• Strong administrative skills with exceptional attention to detail.
• Excellent organizational and time management skills to meet tight deadlines.
• Ability to manage multiple priorities, work under pressure, and adapt to changing situations.
• Excellent interpersonal skills, customer-service oriented with exceptional communication skills.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Responsibilities

• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Entering dockets into Intapp Time
• Preparing expense reports, third-party invoices, and trust receipts.
• Internal (non-client) boardroom booking.
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as they may be assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Customer service

Initiative

Team player

Adaptability

Learning mindset

Education

Post-secondary education in legal administration

Legal administration training

Tools

Intapp Time

iManage

Outlook

Microsoft Word

Job description

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Vancouver office is currently recruiting for a Resource Assistant, reporting to the Human Resources Manager (Vancouver). The Resource Assistant plays a key role in our firm by completing diverse administrative tasks to assist our team of Lawyers and Legal Assistants. The Resource Assistant is a high energy, results-oriented individual with ambition to drive the administrative demands to ensure continuous and consistent support to the business.

The successful candidate will be responsible for:

• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Entering dockets into Intapp Time
• Preparing expense reports, third-party invoices, and trust receipts.
• Internal (non-client) boardroom booking.
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as they may be assigned.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Post-secondary education in legal administration or equivalent.
• Minimum of 1 year of experience providing administrative support required, preferably in legal or another professional services environment.
• Advanced in Microsoft Suite, including Outlook and Word.
• Strong administrative skills with exceptional attention to detail.
• Excellent organizational and time management skills to meet tight deadlines.
• Ability to manage multiple priorities, work under pressure, and adapt to changing situations.
• Excellent interpersonal skills, customer-service oriented with exceptional communication skills.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Employment Type: Permanent, Full-Time

This is a full-time in-office position working Monday to Friday

Salary Range: $51,000 - $56,000

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.