Residential Plumbing & HVAC Administrative Assistant

Wiehler Mechanical; Calgary; On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

RRSP match

Job summary

Wiehler Mechanical Ltd. in Calgary is seeking a reliable Residential Plumbing & HVAC Administrative Assistant to support both departments and keep daily operations running smoothly.

You will answer phones and emails, maintain job files, obtain city permits, process invoicing and POs, coordinate with vendors, and ensure accurate data entry with strong attention to detail and organization. We offer a competitive wage of $25–$27 per hour to start, plus health and dental benefits and a matching RRSP

Qualifications

• 3+ years of administrative experience.
• 1+ years of plumbing or HVAC administration experience.
• Proficiency with Microsoft applications (Excel, Outlook, Word).

Responsibilities

• Provide administrative support to the plumbing & HVAC department, including answering phones, emails, and correspondence.
• Maintain and update records, databases, and filing systems for projects, clients, inventory.
• Create and maintain job files including invoicing and creating POs.
• Obtain city permits.
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests.
• Handle large volumes of data entry with high accuracy.

Skills

Administrative experience

HVAC administration

Microsoft Office

Detail oriented

Data entry

Tools

Microsoft Office Suite

Job description

Residential Plumbing & HVAC Administrative Assistant

Wiehler Mechanical Ltd. is a trusted name in the plumbing and HVAC industry, with over 40 years of experience serving the Calgary area. Our mission is to provide top-quality services to our clients while creating a positive and inclusive work environment for our team members. We value professionalism, excellence, and safety in all aspects of our work. As part of our team, you'll have the opportunity to work alongside skilled professionals and learn from their expertise. We take pride in our reputation for delivering outstanding results and exceeding client expectations.

We are seeking a reliable and organized full time Administrative Assistant to join our team. The ideal candidate will enjoy and thrive in a fast-paced environment, while providing administrative support to the plumbing and HVAC departments, and ensuring smooth operation of daily tasks and efficient communication between internal and external stakeholders. From answering incoming calls and emails to creating and maintaining job files, your day will be a dynamic mix of responsibilities. You'll play a crucial role in obtaining city permits, communicating with vendors and contractors, and ensuring our database and spreadsheets are up-to-date. Your attention to detail and organizational skills will contribute to the efficiency and success of our department.

As an Administrative Assistant, you'll enjoy a competitive wage of $25 - $27 per hour to start, based on your experience, along with health, dental, and a matching RRSP program.

Our Ideal Administrative Assistant:

We're looking for someone who meets the following qualifications:

• 3+ years of administrative experience
• 1+ years of plumbing or HVAC administration experience
• Basic knowledge of the plumbing/HVAC industry
• Proficiency with Microsoft applications, including Excel, Outlook, and Word
• Strong attention to detail
• Great organizational abilities
• Experience with WhatsApp Messenger

And who can manage these responsibilities:

• Provide administrative support to the plumbing & HVAC department, including but not limited to answering phones, responding to emails, and handling correspondence.
• Maintain and update records, databases, and filing systems related to projects, clients, and inventory.
• Create and maintain job files including invoicing and creating POs.
• Obtain city permits.
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests.
• Handle large volumes of data entry with high level of accuracy.

Advance Your Career with Us

Your skills are in demand - submit your application and let us connect you with your next career move. Our initial application takes approximately 3 minutes to complete, and we are eager to review your qualifications and discuss this opportunity further.