Research Project Coordinator

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

The University of Toronto is seeking a Research Project Coordinator to support CREOD through research administration, funding activities, and stakeholder engagement. You will facilitate grant applications, reporting processes, and knowledge translation while collaborating with researchers, government funders, and external partners.

Responsibilities include coordinating grant submissions, tracking milestones, preparing reports, and coordinating meetings.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum three years of research project coordination in academic or health care.
• Experience coordinating grant applications and reporting.
• Experience coordinating multi-stakeholder research projects.
• Experience preparing communications and knowledge translation materials.
• Experience tracking project activities, databases and reports.
• Experience coordinating meetings and stakeholder engagement.
• Experience submitting Research Ethics applications.
• Proficiency creating and editing statistical reports.
• Excellent verbal and written communication, proofreading skills.
• Ability to work independently and in cross-disciplinary teams.

Responsibilities

• Coordinate grant application processes and ensure sponsor deadlines are met.
• Foster collaborations with researchers, funders, and external partners.
• Track milestones and deliverables to support reporting commitments.
• Contribute to grant and program reporting with outputs and metrics.
• Support knowledge translation including manuscripts, reports, and updates.
• Coordinate meetings, agendas, and follow-up documentation.
• Maintain accurate project documentation and databases.
• Provide administrative support to advance CREOD activities.

Skills

Communication

Interpersonal skills

Organized

Attention to detail

Independence

Teamwork

Proofreading

Education

Bachelor's Degree or equivalent experience

Job description

Research Project Coordinator

Date Posted: 08/07/2026 Req ID: 49756 Faculty/Division: Dalla Lana School of Public Health Department: Dalla Lana School of Public Health Campus: St. George (Downtown Toronto) Position Number: 00059466 Existing Vacancy: Yes

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which plays a critical role in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $53.3 million in research funding per year, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change, implementation and improvement sciences, preventable disease through vaccines and prevention through wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global andIndigenous health, among many other areas. This past year, $10 million philanthropic dollars was raised for research, education and knowledge translation, and the over 7000 alumni were deeply engaged through events and networking opportunities.

Your opportunity:

The Centre for Research Expertise in Occupational Disease (CREOD) is one of six research centre funded by the Ontario Ministry of Labour, Immigration, Training and Skills Development. CREOD was originally founded in 2004 and since this time has supported the Ontario occupational health and safety system through its research, training, and leadership activities. CREOD is the primary Ontario (and beyond) source for evidence-based non-malignant occupational disease prevention strategies, particularly in relation to workplace exposures. The CREOD vision is to better understand and prevent occupational disease.

As the Research Project Coordinator, you will play a key role in supporting the Centre for Research Expertise in Occupational Disease (CREOD) by coordinating research administration, funding activities, and stakeholder engagement initiatives. Working closely with researchers, government funders, and external partners, you will facilitate grant application and reporting processes, support knowledge translation activities, and help advance the Centre's research priorities. This position offers an opportunity to contribute to impactful occupational disease research while supporting collaborative partnerships across academia, healthcare, and government.

Your responsibilities will include:

• Supporting researchers in identifying and pursuing external funding opportunities by coordinating grant application processes, preparing application materials, and ensuring submissions comply with sponsor guidelines and deadlines.
• Fostering collaborative relationships with researchers, government funders, health system partners, and other stakeholders and assist them in identifying and pursuing funding opportunities to support occupational disease research
• Coordinating project activities including tracking milestones, and deliverables to support reporting requirements for the Centre’s commitments under funding agreements.
• Contributing to grant and program reporting by compiling research outputs, including publications, citations, policy impacts, and other performance metrics.
• Supporting knowledge translation activities including formatting and verifying manuscripts, preparing reports, editing website content, coordinating newsletters, and social media communications.
• Coordinating meetings, events, and stakeholder engagement activities by preparing agendas and materials, documenting action items, and supporting follow-up activities.
• Maintaining accurate project documentation, databases, and digital content while providing administrative and operational support to advance the Centre's research and outreach activities.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years relevant research project coordination experience in an academic or health care environment
• Experience coordinating research funding applications in accordance with sponsor guidelines, and supporting grant submission and reporting processes.
• Experience coordinating research projects involving multiple stakeholders, including researchers, external partners, and funding agencies.
• Experience preparing, editing, and coordinating a variety of communications and knowledge translation materials, such as reports, publications, website content, newsletters, and social media posts.
• Experience tracking project activities, maintaining databases, compiling reports, and analyzing or summarizing research-related information.
• Experience coordinating meetings, workshops, and stakeholder engagement activities, including preparing agendas, materials, and follow-up documentation.
• Experience in submitting Research Ethics applications.
• Proficiency with creating and editing statistical reports and summaries.
• Exceptional interpersonal and communication skills, both verbal and written, including, strong proof-reading and editing skills
• Ability to assess processes and procedures, utilize critical thinking and synthesize information from multiple sources
• Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines
• Ability to work both independently as well as collaboratively within cross-disciplinary teams

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Resourceful

Please note:

• This is a term position ending March 2027 (with possibility of extension).

Closing Date: 08/21/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Research Administration & Teaching

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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