Research Administration Officer

University of Toronto; Toronto; Hybrid; CAD 90,000 - 116,000; Full time

Job summary

The University of Toronto is seeking a dedicated applicant for a full-time position within the Office of Vice-Principal Research & Innovation. This role involves facilitating research initiatives and providing administrative support, ideally suited for candidates with strong organizational and communication skills, along with substantial academic research experience.

Qualifications

• Six to seven years of experience in an academic research environment.
• Experience in research funding applications and opportunity identification.
• Strong presentation skills.

Responsibilities

• Independently apply and interpret research policies.
• Conduct detailed analysis of grant application guidelines.
• Facilitate educational workshops and seminars.

Skills

Communication

Organizational skills

Interpersonal skills

Time management

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

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Date Posted: 06/16/2025
Req ID: 43579
Faculty/Division: University of Toronto Scarborough
Department: UTSC: Office of Vice-Principal Research & Innovation
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00037813

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The University of Toronto Scarborough is a place where diversity fuels innovation. Where ideas don’t stop at the borders of our beautiful, tree-lined campus. Discover our globally-renowned academic excellence, experiential learning opportunities, collaborative spirit and transforming research partnerships. As part of the University of Toronto, Canada's leading research university and one of the top research universities in the world, conducting cutting-edge, world-class research is part of the University of Toronto Scarborough’s (UTSC) DNA. The Office of the Vice-Principal, Research & Innovation (OVPRI) is responsible for enhancing the overall research profile of UTSC locally, nationally and internationally.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Manager, Research Services the incumbent will provide effective and efficient service and support for research administration, external research funding related activity, research communications, and other initiatives established by the Vice-Principal, Research & Innovation, the Associate Vice-Principal, Research & Innovation – Research Facilitation and Infrastructure, and the Director, Office of the Vice-Principal, Research & Innovation.


Your responsibilities will include:

• Independently applying and interpreting policies and procedures in decision-making
• Fostering and maintaining relationships with existing and potential sponsors
• Conducting detailed analysis of grant application policies and guidelines to maximize research funding
• Providing detailed information to faculty and administrative staff on completing and submitting research applications including substantive review of application materials
• Facilitating educational workshops and seminars
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Promoting research initiatives to increase program visibility and reputation

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Six to seven years of experience in an academic research environment.
• Experience in the development of applications for research funding and identification and communication of funding opportunities.
• Proficient in the MS Office Suite (Word, Excel, and PowerPoint) with strong, demonstrated presentation skills.
• Excellent oral and written communication skills
• Strong interpersonal, organizational and time management skills
• Ability to work both independently and collaboratively in a team environment
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Familiarity with UTSC research environment and processes an asset.

To be successful in this role you will be:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto'sAlternative Work Arrangements Guideline .

Closing Date: 06/27/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $90,056. with an annual step progression to a maximum of $115,169. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .