Reporting and Evaluation Coordinator

Regina Open Door Society; Regina; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Cost-shared benefits

Job summary

Regina Open Door Society (RODS) is seeking a Reporting and Evaluation Coordinator for a full-time permanent role in Regina. The position collaborates with management to produce accurate program and evaluation reports and supports monitoring to meet funder standards.

The candidate will have a Bachelor degree in social science, at least three years in program evaluation and reporting, and strong writing, data reporting, and privacy compliance skills. A Saskatchewan Class 5 license is preferred.

Qualifications

• Bachelor degree in social science or related field.
• Minimum three years of experience in program evaluation and reporting.
• Excellent writing, documentation and data reporting skills.
• Knowledge of privacy policies and data handling requirements.
• Strong organizational and time management abilities.

Responsibilities

• Assist in program administration and coordination.
• Collect evaluation results and produce program outcomes reports.
• Conduct data audits to ensure accuracy and up-to-date entries.
• Deliver privacy policy briefings and reporting training.
• Develop standardized data gathering and reporting tools for funded programs.
• Produce monthly, quarterly, and annual program reports for funders.

Skills

Organizational skills

Communication

Time management

Excellent computer skills

Writing and documentation

Privacy policy knowledge

Adaptability

Education

Bachelor Degree in Social Science

3+ years in program evaluation & reporting

Job description

Terms of Employment: Full time - Permanent

Start Date: October 1,2026

Closing Date: September 4,2026

Mission Statement

Staff of the Regina Open Door Society (RODS) must operate at all times within the mandate of service to provide settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services to enable them to achieve their goals and participate fully in the larger community.

The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion. We actively seek candidates who share these values and contribute to our diverse community. Our aim is to eliminate barriers to employment, ensuring that all qualified individuals have the opportunity to join our team. Our facilities are fully accessible, accommodating the needs of all individuals.

We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of the nêhiyawak/Cree, Nahkawē/Saulteaux, Anihšināpēk, Dakota, Lakota, Nakoda, and the homeland of the Métis Nation.

The Regina Open Door Society Inc. is seeking qualified individuals to staff the full-time permanent position of Reporting and Evaluation Coordinator.

Position Summary

Under the supervision of the Director and Manager of Settlement, Family and Community Services (SFCS) Department, this position collaborates with management, team leaders, and staff to produce accurate program and evaluation reports. The role also supports program evaluation and monitoring to ensure funded programs meet targets, funder requirements/standards, and the needs of newcomers.

• Bachelor Degree in the area of Social Science
• Clean criminal record
• Effective organizational, communication, time management
• Excellent computer skills
• Excellent writing and documentation skillsMinimum of three years related work in the field of program evaluation and reporting
• Valid Saskatchewan Class 5 (novice 2) license

General Competencies

Quality/Compliance: achieving a standard of excellence with work processes and outcomes while honoring RODS policies and funder/regulatory requirements

Client Focus: striving for high client satisfaction, going out of your way to be helpful and pleasant, making it as easy as possible for the client

Communication: balancing listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informed

Collegiality: being helpful, respectful, and approachable and team oriented, building strong working relationships and a positive work environment

Initiative: taking ownership of your work, doing what is needed without being asked, following through

Efficiency: planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things

Coachability: being receptive to feedback, willing to learn, embracing continuous improvement People Management (for those with supervisory duties): setting clear expectations, reviewing progress and processes, providing feedback and guidance, holding people accountable

Respect for Diversity: ability to work within a cross-cultural environment and display acceptance and respect for different cultures and backgrounds

Specific Competencies

• Ability to work in a fast phase environment
• Broad knowledge of database systems
• Excellent verbal, written and presentation skills
• Knowledge of and experience with issues facing immigrants and refugees.
• Knowledge of privacy policy and legislation
• Solid communication and group facilitation skills
• Strong computer skills with knowledge of Windows, MS Office, email and internet.
• Strong inter-personal skills to effectively work in a multi-cultural team environment
• Strong time-management and organizational skills are essential
• Working knowledge of program evaluation/survey (i.e. outcome measurements), proposal and report writing

Duties and Responsibilities

In collaboration with management and program team leaders: Program Administration:

• Assist in project coordination
• Collect evaluation results and produce program outcomes reports
• Conduct a regular audit to ensure data entry is accurate and up-to-date
• Deliver iCARE privacy policy briefing and reporting training
• Design/Update standardized data gathering tools (i.e. internal needs assessment forms, information gathering forms, referral forms, etc.) for all IRCC funded programs
• Develop, update, and maintain standardized reporting tools and templates for all funded programs.
• Develop periodic database reports to update on program and staff performance
• Develop/Update reporting tools for SFC funded programs
• Implement changes to the reporting structure to meet funders expectations
• In collaboration with management, team leaders and staff produce monthly, quarterly and annual program-specific reports
• In collaboration with RODS programs, produce and submit monthly/annual reports
• Monitor and report program activities, targets, and outcomes
• Once program management approves program reports, submit to funders
• Participate in providing feedback, supporting implementation, and contributing to ongoing improvements of RODS and funder database system initiatives
• Prepare and deliver training on approved database, standardized reporting, and data collection tools for both new and existing staff to ensure consistency and accuracy
• Respond to funders enquiries in regards to reporting
• Review and compile multi-year reports
• Support each program with the development of tools to measure program outcomes
• Support the implementation of work plan for each program and staff
• Track deadlines and follow-ups

Other duties as required

Administrative Support:

• Assist with event or meeting coordination
• Conduct monthly audits of files and other program documents to ensure program are meeting the standards.
• Contribute to the preparation of annual reports, proposals and other documents.
• Support the implementation and monitoring of program activities and deliverables.
• Data entry and recordkeeping.
• Handle confidential information appropriately
• Maintain filing systems (electronic and paper)
• Manage emails, phone calls, and correspondence
• Order office supplies and coordinate logistics
• Prepare documents, reports, and presentations
• Receive and direct visitors or inquiries
• Review, edit, and evaluate reports, financial documents, and budgets and to ensure accuracy and completeness.
• Assist with budget preparation, expenditure tracking, and financial reporting.
• Monitor program budgets and reconcile supporting documentation as required.
• Provide administrative and operational support to program staff and management.
• Other duties as required

Direct Reports

N/A

Salary Level/Classification

Hours of work are Monday to Friday from 8:15 AM to 3:45 PM with one -hour lunch break. All positions at RODS require a clean criminal record/child abuse registry check. There is a cost shared benefits package available to the employee with successful completion of a probationary period. The annual salary for this position starts at

$47,073.82 ($26.82 per hour) at Step one of the admin 2 RODS wage category. Pay periods are the end of day on the 15th of the month and the end of each month.