Remote National Customer Experience Manager

Bilinguallink; Quebec; Remote; CAD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive Salary & Profit Sharing

Health Spending Account & RRSP Plan

Professional Development

Holiday Shutdown

Summer Fridays

Job summary

O’Dell HVAC Group, a Canada-wide equipment partner, seeks a National Customer Experience Manager to design and lead a consistent CX model across regions. This role is hands-on, driving process improvements and cross-functional collaboration to deliver human, scalable customer experiences.

The position is fully remote for now, with a Calgary base and potential future hybrid or office arrangements in Calgary and the Prairies.

Qualifications

• 5+ years in customer experience or related field.
• Experience improving cross-department processes.
• Ability to build structure and accountability in growing org.
• Experience with CRM or ticketing platforms.
• Experience with Zendesk, Shopify or NetSuite is an asset.
• B2B, distribution, wholesale or HVAC/ construction experience is an asset.
• Strong project management and communication skills.
• Ability to influence across departments without direct reports.
• French language ability is an asset.

Responsibilities

• Develop and implement a national customer-experience model.
• Assess inquiries handling across departments and identify gaps.
• Establish service standards, ownership, routing and escalation.
• Coordinate employees for coverage across departments.
• Reduce missed calls, transfers, delays and unowned issues.
• Lead assessment and rollout of future inbound-call platform and software.
• Support integration of Zendesk with NetSuite, Shopify and other systems.
• Build workflows, reporting, training materials and knowledge base.
• Identify AI uses for routing, call summaries, after-hours intake, quality monitoring.
• Monitor performance and recommend process, technology and staffing improvements.
• Other duties as assigned.

Skills

Project management

Communication

Problem solving

Influence across departments

Process improvement

Tools

Zendesk

Shopify

NetSuite

Job description

Who We Are

O’Dell HVAC Group is a well-established HVAC equipment representative, partnering with engineers, building owners, and contractors throughout Canada. Our success is fueled by our people-first culture, where teamwork, innovation, and professional growth are at the core of everything we do.

Why Work for O’Dell HVAC Group?

At O’Dell HVAC Group, we are committed to a people-first workplace. We offer:

• Competitive Salary & Profit Sharing – We recognize and reward contributions to our success.

• Comprehensive Benefits, Health Spending Account, & RRSP Plan – We invest in your well-being and future.

• Professional Development – We support continuous learning and career growth for all roles.

• Company-Wide Holiday Shutdown – Enjoy paid time off during the holiday season.
• Summer Fridays! – Wrap up early on summer afternoons!

We are seeking aNational Customer Experience Manager to build and lead a consistent customer-experience model across each of our regions in Canada. This is a hands-on role for someone who can improve processes, influence teams across departments and create a responsive, human and scalable customer experience. Reporting to the Director, Marketing, the successful candidate will serve as a key cross-functional partner, working collaboratively with regional and national leaders to champion customer-centric practices and continuous improvement across the business.

This position is considered fully remote at this time; however, candidates must be based in the Calgary, Alberta area. As we continue to expand our presence in the Alberta and Prairies region, the successful candidate may be required to transition to a hybrid or office-based work arrangement in Calgary in the future.

What You’ll Be Doing

• Develop and implement a national customer-experience model across O’Dell’s branches and regions.
• Assess how customer inquiries are currently managed across departments and identify gaps or inconsistencies.
• Establish clear service standards, ownership, routing and escalation processes for phone, email, e-commerce and other customer channels.
• Coordinate existing employees across departments to provide effective primary, backup and overflow coverage.
• Reduce missed calls, unnecessary transfers, delayed responses and unowned customer issues.
• Lead the assessment and rollout of O’Dell’s future inbound-call and customer-service platform and associated software.
• Support the integration of Zendesk with NetSuite, Shopify and other relevant systems.
• Build customer-service workflows, reporting, training materials and a centralized knowledge base.
• Identify practical uses of AI for inquiry routing, call summaries, after-hours intake, quality monitoring and routine support.
• Monitor service performance, manage significant customer escalations and recommend ongoing process, technology and staffing improvements.
• Other applicable responsibilities as assigned.

What You Bring

• A minimum of five (5) or more years of experience in customer experience, customer service, contact-centre operations, sales support, service operations or a related field.
• Experience improving customer-facing processes across multiple departments or locations.
• Demonstrated ability to build structure, workflows and accountability within a growing organization.
• Experience with CRM, ticketing, customer-service or contact-centre platforms.
• Experience with Zendesk, Shopify, NetSuite or similar systems is an asset.
• Experience in a business-to-business, distribution, wholesale, HVAC or construction-related environment is an asset.
• Strong project-management, communication and problem-solving skills.
• Ability to influence employees and managers across departments without direct reporting authority.
• Strong judgment when managing customer escalations and competing priorities.
• French-language capability is an asset.

At O’Dell HVAC Group,we may use AI-powered tools to support our recruitment process and improve efficiency, allowing our team to focus on what matters the most – getting to know our candidates. While AI may be utilized, all hiring decisions are made by our HR and management teams.

Accessibility Commitment

At O’Dell HVAC Group,we’reall about building a workplace where everyone can thrive.We’recommitted to fostering an inclusive and accessible environment for all employees and applicants.

If yourequireaccommodations during the hiring process or on the job, please contact us. We believe accessibility is an important part of creating a positive and supportive workplace.

For any accommodation requests or questions, please reach out to Human Resources.

This job posting is for an existing vacancy.