Remote-Eligible Executive Coordinator, Operations & Projects

The Sutherland Group of Companies; West Kelowna; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Extended health, dental and vision

Life and travel insurance

Pension matching

Employee assistance program

Referral bonus opportunities

Job summary

The Sutherland Group of Companies in West Kelowna, BC is seeking an Executive Coordinator to provide executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. You will manage executive schedules, coordinate meetings and travel, prepare reports, track action items, and support cross-department|al communication.

Ideal candidates will have 2+ years in executive support, strong organizational skills, and proficiency with Microsoft 365.

Qualifications

• Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or related field.
• 2+ years of experience in executive support, administration, project coordination, business support, or similar role.
• Strong organizational, time management, multitasking, and problem-solving skills with high accuracy and attention to detail.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills with ability to manage confidential information and build relationships across all levels.

Responsibilities

• Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.
• Prepare reports, presentations, meeting materials, executive correspondence, and business documentation.
• Track action items, commitments, deadlines, and key initiatives for timely follow-through.
• Support project startup activities, including permits, compliance, vendor onboarding, and project administration.
• Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities.
• Manage records, document control, contracts, approvals, filing systems, and other administrative processes.
• Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.
• Act as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Education

Business Administration Diploma/Certificate

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Job description

The Sutherland Group of Companies in West Kelowna, BC is seeking an Executive Coordinator to provide executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. You will manage executive schedules, coordinate meetings and travel, prepare reports, track action items, and support cross-department|al communication.

Ideal candidates will have 2+ years in executive support, strong organizational skills, and proficiency with Microsoft 365.