Remote Association & Conference Solutions Coordinator

MCI Group; Toronto; Remote; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Birthday day off

Flexible remote work environment

Friendly and collaborative culture

Job summary

MCI Group is seeking a Coordinator for Consulting & Community Solutions in Toronto, Canada. You will support association management and conference services across administration, governance, finance, and membership functions, while coordinating projects and events for national and international clients.

You will work with cross-functional teams, manage multiple tasks, and contribute to member recruitment and engagement strategies, with flexibility for occasional travel and evenings/weekends as

Qualifications

• Minimum of two years of relevant industry, association management, event management, hospitality, and/or not-for-profit experience.
• Degree or Diploma in Business, Administration, Hospitality, Event Management and/or a related field, or equivalent experience.
• Excellent verbal and written communication skills.
• Knowledge of the events, association and not-for-profit business environment.
• Able to travel in Canada and, if necessary, internationally.

Responsibilities

• Association Operations: manage administration, membership, governance, finance, database management, education, conference management, technology, communication, and marketing.
• Oversee client and MCI technology systems for membership, CRM, sponsorship, exhibitions, marketing, and communications.
• Attend and take minutes in committee and board meetings; assist with document preparation and circulation.
• Maintain up-to-date documents, manuals, workflow, and file structure; ensure timelines and procedures are followed.
• Develop new documents, templates, and user manuals; produce accurate reports.
• Support association projects such as membership drives, campaigns, webinars, and strategic planning.
• Develop and deploy member recruitment, engagement, and retention campaigns.
• Association Conferences & Events: manage program logistics, speaker management, food & beverage, venue, abstracts, marketing, sponsorships, and exhibitor activities.
• Maintain project timelines; support speaker management and communications.
• Assist with on-site event prep, materials, shipping, and show flow.
• Update registration systems and conference management software; produce reports.
• Supervise on-site staff, suppliers, and contractors; manage smaller projects; participate in client meetings.

Skills

Verbal & written communication

Multitasking

Entrepreneurial mindset

Cross-cultural collaboration

Education

Business/Administration/Hospitality/Event Mgmt degree or diploma

Tools

SharePoint

MS Excel

PowerPoint

Outlook

CRM platforms

Registration technology

Learning Management Systems

Email Marketing Platforms

Job description

MCI Group is seeking a Coordinator for Consulting & Community Solutions in Toronto, Canada. You will support association management and conference services across administration, governance, finance, and membership functions, while coordinating projects and events for national and international clients.

You will work with cross-functional teams, manage multiple tasks, and contribute to member recruitment and engagement strategies, with flexibility for occasional travel and evenings/weekends as