Remote Administrative & Gifting Coordinator

RemoteJobsOne; Toronto; Remote; CAD 21,000 - 41,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. This fully remote role focuses on general administrative work, team logistics, and gifting for internal and client teams.

You will be resourceful, detail-oriented, and able to take ownership with minimal direction. You will handle scheduling, trackers, and vendor coordination, while supporting onboarding and ad hoc requests.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgement when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Administrative support

Operations

Communication

Ownership

Research & problem solving

Independent work

Discretion with sensitive info

Tools

Google Workspace

Slack

Project management tools

Job description

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. This fully remote role focuses on general administrative work, team logistics, and gifting for internal and client teams.

You will be resourceful, detail-oriented, and able to take ownership with minimal direction. You will handle scheduling, trackers, and vendor coordination, while supporting onboarding and ad hoc requests.