Registrar

BPP Lyceum Education Group; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

Acsenda School of Management, part of the Lyceum Education Group, is seeking a Registrar to set admissions standards, manage records, and govern credential evaluation in British Columbia. You will supervise admissions staff, maintain data quality, and ensure compliance with privacy and information laws.

You will also handle policy development for admissions and records, coordinate with Academic Council, and support regulatory reporting.

Qualifications

• Minimum 5 years' experience in a post-secondary registrar or academic administration office.
• Experience with regulatory compliance, quality assurance, and institutional reporting (required).
• Knowledge of BC post-secondary regulatory requirements, including DQAB, EQA and IRCC Designated Learning Institution obligations.
• Knowledge of records management, privacy and relevant freedom of information legislation as it applies to student records.
• Proven ability to maintain accurate records and produce accurate reports with attention to detail.

Responsibilities

• Set admissions standards, procedures, and provide direction to Admissions Officers.
• Line-manage Admissions Officers and oversee credential evaluation.
• Own academic standing processes: warnings, probation, dismissals, reinstatements, withdrawals, and grade changes.
• Maintain official student records and ensure privacy, retention, and disclosures meet laws.
• Develop and revise policies for admissions, records, and governance, including appeals and Academic Council support.

Skills

Registrar experience

Regulatory compliance

Quality assurance

Academic policy

Institutional reporting

BC post-secondary requirements

Articulation/ transfer credits

SIS & CRM knowledge

Privacy & FOI knowledge

Data governance

Attention to detail

Problem solving

Education

Undergraduate degree

Master's degree desirable

Tools

Salesforce

EducationPlanner BC

BCCAT

CRM platforms

Job description

RegistrarAt Acsenda School of Management (ASM) we have built a strong foundation of excellence for our students and learners, through a structured learning environment. As part of the Lyceum Education Group, we strive to become a leading provider of practical, employment-aligned education in British Columbia. To help us on this journey, we are looking for an experienced, diligent, & methodical individual to join us as a Registrar. In this role, you will set the standards that govern admissions, registration records, and create the foundation for the excellence our students expect from us.

We value diverse backgrounds and are committed to inclusivity!

What you’ll be doing

As Registrar you will work with key Operational and Academic stakeholders to ensure the highest standards in student experience.

As such, you will be responsible for:

Admissions & Credential Evaluation

• Setting and maintaining admissions standards, and procedures, and providing functional direction and quality assurance to Admissions Officers on admissions decisions.
• Line-management of Admissions Officers
• Maintaining up-to-date knowledge of programs, admissions policies/procedures, international educational systems, credential evaluation standards and immigration requirements.

Academic Progression & Standing

• Ownership of the academic standing process, ensuring warnings, probation, dismissals, reinstatements, withdrawals and grade changes are decided in line with policy and accurately documented.
• Analyzing progression, retention, completion and attrition trends and reports to leadership, working with Academic directors and Student Services on early intervention.

Student Records & Official Documents

• Overall responsibility for the creation, maintenance, security, preservation and authorized disclosure of official student records, in compliance with records management, privacy and relevant freedom of information legislation.
• Ownership of data entry, record changes, system access, document retention and archiving, and maintenance of student records retention schedule.
• Conducts regular audits of student records and coordinates corrective actions on data quality and compliance.

Policy, Appeals & Governance

• Development, maintenance and review of policies and procedures for admissions, registration, records etc.
• Administration of student appeals, ensuring procedural fairness and confidentiality
• Serve as Secretary of Academic Council and as a member of the Academic Standards Committee

Student Information System (SIS) & CRM Administration

• Administration of the student information system, including system configuration, data standards, user-access protocols and data integrity.
• Lead testing and validation of system upgrades and integrations, and manages data exchanges with EducationPlanner BC, BCCAT and provincial reporting systems.

Regulatory Compliance, Reporting & Quality

• Ensures compliance with BC post-secondary regulations, Degree Quality Assessment Board requirements, EQA designation standards and IRCC Designated Learning Institution obligations.
• Works with the Quality and Risk department to prepare reports on key institutional data and supports institutional audits, quality reviews and regulatory inspections.

What we’re looking for

To be successful in this role you will need to have a proven track record in the following:

Skills & Experience

• Minimum 5 years' experience in a post-secondary registrar's, enrolment services or academic administration office, preferably in a degree-granting institution
• Experience with regulatory compliance, quality assurance, academic policy and institutional reporting (required)
• Knowledge of BC post-secondary regulatory requirements, including DQAB, EQA and IRCC Designated Learning Institution obligations
• Strong knowledge of the BC post-secondary regulatory and transfer environment, including BCCAT, with experience supporting articulation, transfer credit, institutional partnerships, and student pathways. Ensures institutional practices and agreements support effective student mobility and align with relevant provincial expectations
• Knowledge of and experience in international credential evaluation and the assessment of academic transfer credits
• Strong working knowledge of student information systems and CRM platforms (Salesforce desirable), including system administration, data governance and upgrade testing
• Knowledge of records management, privacy and relevant freedom of information legislation as it applies to student records
• Proven ability to maintain accurate records and produce accurate reports, with strong attention to detail
• Sound judgement and initiative in solving problems and recommending improvements to work processes

Qualifications

• Undergraduate degree in a related discipline required
• Master's degree in Education, Business Adminsitration or a related field - desirable
• The ability to speak and write a second language related to source countries of our applicants - desirable