Functional Systems Analyst - Full-time Term

Coast Mountain College; Terrace; Presencial; CAD 59.000 - 60.000; Jornada completa

Descripción de la vacante

Coast Mountain College (CMTN), Terrace campus, seeks a regular full-time Functional Systems Analyst to support the Registrar’s Office. You will act as a systems expert across scheduling, enrolment, admissions and records, ensuring a seamless student experience and strong relationships with Enrolment Services and related departments.

Key duties include coordinating scheduling processes, maintaining documentation, preparing data for program planning, and testing new system functionality with IT.

Formación

• Bachelor’s Degree required.
• Three years in Registrar’s Office, preferably scheduling/enrolment/records.
• Familiarity with Colleague and reporting tools is essential.
• Strong communication, analytical and teamwork skills.
• Understanding of FOIPPA is advantageous.

Responsabilidades

• Provide complex functional analysis and project support to the Registrar’s Office.
• Coordinate scheduling, enrolment and course offerings across internal tools.
• Maintain data quality and documentation for classrooms and systems.
• Prepare data for program planning and develop standard operating procedures.
• Support testing of new system functionality and liaise with IT and other departments.

Conocimientos

Analytical skills

Communication skills

Teamwork

Problem solving

Educación

Bachelor’s Degree

Herramientas

Colleague

eTrieve

Courseleaf

Education Planner BC

Descripción del empleo

Functional Systems Analyst - Full-time Term

Job description and duties

Coast Mountain College (CMTN), Terrace campus, invites applications for a regular full-time Functional Systems Analyst position in the Registrar’s Officer department for a term commencing November 2, 2026 and ending August 18, 2028. Salary will be in accordance with the BCGEU Support Staff, Level 8: $2,273.60 biweekly plus a comprehensive benefits plan.

At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles.

We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported.

Duties: Reporting to the Coordinator of Systems and Records, the successful candidate provides complex functional analysis, technical, and project support to the Registrar’s Office. This position serves as a systems expert across scheduling, enrolment, admissions, and records to ensure a seamless student experience, and maintains strong working relationships with Enrolment Services, Educational Advisors, and related departments.

Key components of the role may include, but are not limited to:

• Coordinate and support the scheduling process, including classroom resource planning, room usage, and space planning; liaise with facilities, program areas, and IT to ensure efficient use of campus resources
• Maintain documentation and formal records for classrooms including technology resources and capacities; ensure Enrolment Services and students have access to accurate and timely course offerings across internal and external tools
• Prepare data for program areas to support effective course section planning based on student demand; provide recommendations on scheduling best practices and develop and maintain standard operating procedures
• Provide support in testing new system functionality, meeting project deadlines, and liaising with IT and other departments to ensure successful project completion; maintain a high level of understanding of Colleague and related systems including AwardSpring, eTrieve, Courseleaf, and Education Planner BC
• Clean and review data sets for quality assurance; maintain data dictionary linkages between student systems and provide feedback to support training materials and data standards across the Registrar’s Office
• Create and manage student communication templates in compliance with Canada’s Anti-Spam Legislation and FOIPPA; ensure appropriate communications are in place at every step of the student journey across all relevant departments
• Provide coverage for scheduling duties, the Registrar Services Officer, Records Officer, and Enrolment Services Specialist as required

Qualifications

• Bachelor’s Degree
• Three years of experience within the Registrar’s Office, preferably in scheduling, enrolment services, or records
• Project management certification an asset
• Detailed knowledge and proficiency with Colleague (or equivalent student information system) and reporting tools.
• Demonstrated human relations skills such as effective listening
• Excellent, analytical, problem-solving, collaboration and negotiation skills
• Excellent presentation, written and verbal communication skills
• Thorough understanding of functional Student processes and procedures
• Proven ability to work as a team member
• Extraordinary attention to detail;
• Familiarity with the Freedom of Information and Protection of Privacy act.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority.

Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.