Recruitment Specialist

Oxford International Education Group; Vancouver; On-site; CAD 13,000 - 18,000; Part time

Job summary

Oxford International Education Group in Vancouver Centre seeks a part-time Recruitment Specialist to drive lead generation and conversions for Canadian students. This hybrid role requires 15 hours per week, with at least one in-office shift weekly on either Vancouver or Halifax campuses.

You will engage prospects by phone, text, and email, coordinate with Admissions Advisors, and manage funnels from inquiry to enrollment, contributing to enrollment targets.

Qualifications

• We require a quick learner who is highly organized and self-motivated.
• Proficiency in written and spoken English; CRM experience preferred.
• Experience recruiting Canadian students and handling lead qual./conversion is a plus.

Responsibilities

• Contact prospective students rapidly (within 5 minutes) via phone, email and text.
• Collaborate with Admissions Advisors in Halifax and Vancouver to ensure smooth journey from enquiry to application.
• Create and implement top-of-funnel conversion plans in line with OICC.
• Ensure timely delivery of conversion plans and optimize efforts.
• Develop knowledge of programs, financial support, scholarships, bursaries, pricing.
• Contact, follow-up, and nurture leads through multiple channels.
• Listen attentively and answer questions about programs confidently.
• Monitor lead status, applications, and sales; inform stakeholders of progress.
• Create and maintain lead status reports as required.
• Identify trends to inform recruitment/conversion strategies.
• Perform other duties commensurate with the role as needed.

Skills

Organized & efficient

Digital literacy

Self-starter

Data-driven

Great listener

HubSpot CRM

Education

High school diploma

Post-secondary education in sales/marketing/business/communications/education (or related)

Certificate/diploma/degree in sales/marketing/business/communications/education

Training or certification in customer service, sales, recruitment, admissions, or CRM systems

Additional language skills

Tools

HubSpot CRM

Job description

Recruitment Specialist

Application Deadline: 2 November 2026

Department: Sales

Employment Type: Permanent - Part Time

Location: Oxford International Vancouver Centre

Compensation: CA$15,600 / year

Description

We are hiring for one specialists. This role requires an individual who is a quick learner, very organized, self-motivated, and is available to work 15 hours per week. This role is hybrid, with minimum of 1 shift per week in the office, either on our Vancouver campus, or on our Halifax campus.

As a recruitment specialist, or “booker”, you will act as the first point of contact between a prospective student and the institution, building awareness, interest, and trust that ultimately feeds the admissions pipeline. You are a top-of-funnel, direct-to-consumer (DTC) Student Recruiter, primarily responsible for generating prospective student interest, engaging with students early in their decision‑making journey.

Your focus is on lead qualification, nurturing early‑stage prospects, booking appointments with admission advisors, and driving applications. Success is measured by metrics such as contact time, inquiry‑to‑appointment volume, inquiry‑to‑application conversion rates, and overall contribution to enrollment targets. This involves phone call, texting and email engagement with student leads, answering enquiries, and follow up with admission advisors to ensure that applications and enquiries lead to enrolments.

Main Duties and Responsibilities

• Contact prospective students rapidly (within 5 minutes of inquiry), warmly, enthusiastically, respectfully, and openly, through telephone, email and text.
• Collaborate closely with the Admissions Advisors based in Halifax and Vancouver to ensure a smooth customer journey from enquiry to application and enrolment.
• Create and implement top-of-funnel conversion plans in line with OICC.
• Ensure delivery of conversion plans is timely and review often to optimize efforts.
• Develop a good working knowledge of OICC programs, financial support, available scholarships and bursaries, application process, and program pricing.
• Contact, follow-up, and nurture leads who have expressed an interest in our programs through multiple channels such as phone calls, SMS texting, and some email.
• Listen attentively and answer questions about our programs confidently.
• Monitor and track lead status, applications, and sales to ensure that key performance indicators are being met. Keep stakeholders informed of lead status.
• Create and maintain lead status reports as required.
• Identify trends in lead enquiries, applications and sales to inform decision‑making and contribute to future recruitment/conversion strategies.
• Perform any other duties commensurate with the role as reasonably required.

Person Specifications

Legal status

• Eligibility to work in Canada
• Clear background or criminal record check

Qualifications

• High school diploma or equivalent.
• Post-secondary education in sales, marketing, business administration, communications, education, or a related field; or equivalent relevant experience.
• Proficiency in written and spoken English.
• Certificate, diploma, or degree in sales, marketing, business, communications, education, or a related field.
• Training or certification in customer service, sales, recruitment, admissions, or CRM systems.
• Additional language skills, particularly languages spoken by prospective domestic students in Canada.

Experience and knowledge

• CRM (Hubspot, preferably), 1 year +
• Recruitment of Canadian students, and their unique needs and questions, 1 year+

Skills and Abilities

• Organized & efficient
• Very comfortable with digital technology
• Self-starter
• Data-driven
• Great listener and communicator

Disclaimer

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

As part of our recruitment process, we use AI-enabled technology to assist with tasks such as application screening and process administration. These tools are designed to support fairness and consistency, and human reviewers make all final decisions.

Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status