Recruitment Operations (Administration/Onboarding)

BeachHead Inc.; Toronto; On-site; CAD 56,000 - 69,000; Full time

Job summary

BeachHead Inc. is recruiting for a Recruitment Operations (Administration/Onboarding) role in Toronto. The position focuses on data entry, maintenance, and vendor onboarding for a global delivery initiative, requiring high accuracy and strong administrative skills.

You will liaise with internal stakeholders and external vendors to ensure smooth onboarding operations. The candidate should have 2–4 years of IT recruitment or admin experience, excellent organization, and the ability to manage high

Qualifications

• 2–4 years of IT recruitment or administrative experience.
• Excellent organizational skills and attention to detail.
• Assertive attitude with confidence in reviewing resumes and matching candidates to job requirements.
• Ability to manage high workload and prioritize effectively.
• Strong communication skills for liaising with vendors and internal teams.

Responsibilities

• Coordinate vendor onboarding and manage demand files with high attention to detail
• Support data entry, maintenance, and validation activities to ensure data accuracy
• Liaise with external vendors and internal stakeholders to facilitate process flows
• Prioritize tasks and handle a high volume of work efficiently
• Assist in reviewing resumes and supporting the end-to-end onboarding process
• Maintain accurate records of vendor and candidate information
• Contribute to process improvement initiatives for onboarding procedures
• Support collaboration across team members to meet project deadlines
• Follow established protocols to ensure compliance and data integrity

Skills

IT recruitment

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft 365

Excel

Job description

Would you like to streamline your data onboarding and vendor management processes?

Working with one of our top financial clients, this role calls for a Recruitment Operations (Administration/Onboarding). This position focuses on managing data entry, maintenance, and vendor onboarding for a global delivery initiative, requiring high accuracy, strong administrative skills, and the ability to liaise effectively with internal stakeholders and external vendors. The successful candidate will contribute to establishing a global delivery hub and ensure smooth onboarding operations.

Pay rate range (CAD): $41.28/hr – $49.54/hr

Responsibilities

• Coordinate vendor onboarding and manage demand files with high attention to detail
• Support data entry, maintenance, and validation activities to ensure data accuracy
• Liaise with external vendors and internal stakeholders to facilitate process flows
• Prioritize tasks and handle a high volume of work efficiently
• Assist in reviewing resumes and supporting the end-to-end onboarding process
• Maintain accurate records of vendor and candidate information
• Contribute to process improvement initiatives for onboarding procedures
• Support collaboration across team members to meet project deadlines
• Follow established protocols to ensure compliance and data integrity

Desired Skill-Set

• 2-4 years of IT recruitment or administrative experience
• Strong proficiency in Microsoft 365 (Word, Outlook, Excel)
• Excellent organizational skills and attention to detail
• Assertive attitude with confidence in reviewing resumes and matching candidates to job requirements
• Ability to manage high workload and prioritize effectively
• Strong communication skills for liaising with vendors and internal teams

Nice to Have

• Experience working within a global or multi-vendor environment
• Previous exposure to data management or process onboarding workflows
• Familiarity with financial or banking-related data processes
• Knowledge of vendor management tools or systems
• Ability to adapt to changing priorities in a fast-paced environment

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.