Recruitment Coordinator (Bilingual)

SPECTRAFORCE Canada; Toronto; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Unlimited PTO

RRSP with employer matching

Healthcare Spending Account (HCSA)

Gym reimbursement

Job summary

SPECTRAFORCE Canada is seeking a Recruitment Coordinator to support onboarding, sourcing, and recruitment administration in our Toronto-area team. The role focuses on candidate outreach, pipeline organization, interview coordination, and timely communication to ensure a positive candidate experience.

Ideal candidates will have a bachelor’s degree or equivalent, strong organizational skills, and bilingual English/French proficiency.

Qualifications

• Bachelor’s degree or equivalent experience.
• Ability to follow checklists and track progress.
• Confidential handling of information.
• Basic email, calendar, spreadsheet, and word processing skills; willingness to learn recruitment tools.

Responsibilities

• Provide onboarding, sourcing, and administrative support to recruitment team.
• Screen resumes and candidate profiles against basics and share matches with recruiters.
• Coordinate candidate screenings and interviews; manage confirmations and communications.
• Maintain accurate candidate records in ATS and update statuses.
• Help build and maintain pipelines for client hiring needs.

Skills

Onboarding coordination

Candidate communication

Organization & detail-oriented

Bilingual English/French

Education

Bachelor’s degree

Tools

LinkedIn Recruiter

ATS

MS Office

Job description

• SPECTRAFORCE® is at the forefront of redefining the staffing, technology, and consulting sectors. Privately and diversity-owned, we're among the fastest-growing firms in the US, on a short-range mission to hit the $1B revenue mark. Our success is rooted in the principle of human connection, epitomized by our NEWJOBPHORIA® ethos - the joy and freedom in work that empowers our team and clients to excel.

The Opportunity:

• The Recruitment Coordinator provides onboarding, sourcing, and administrative support to the recruitment team. This position works hands-on with onboarding processes, candidate sourcing, talent pipeline organization, and interview coordination. This role also helps track required onboarding steps, communicate outstanding items, and support a timely, positive candidate and new-hire experience.
• Prioritize recruiting and candidate sourcing through job boards, LinkedIn, internal databases, and other platforms based on client requirements, under recruiter guidance.
• Screen resumes and candidate profiles against basic job qualifications and share potential matches with recruiters.
• Conduct initial candidate outreach and screenings by phone, email, and messaging platforms to gauge interest, review basic qualifications, confirm availability, and coordinate next steps under recruiter guidance.
• Add candidates to LinkedIn Recruiter projects and help build and maintain organized pipelines for active and anticipated client hiring needs.
• Assist with scheduling candidate screenings and interviews, sending confirmations, and maintaining timely communication throughout the process.
• Maintain accurate candidate records in the applicant tracking system (ATS), document recruitment activities, and update statuses following established processes.
• Support ongoing candidate follow-up by collecting required information, reconfirming availability, and providing updates throughout recruitment.
• Assist with additional recruitment administrative activities as needed.
• Learn and support current onboarding processes and initiatives under the guidance of the recruitment team.
• Review onboarding checklists to track completion of required steps and documentation.
• Identify missing or outstanding onboarding items and communicate status updates to the assigned recruiter.
• Help track onboarding progress to support timely completion and a positive new-hire experience.
• Perform other duties as assigned.

Who You Are:

• Bachelor’s degree, equivalent work experience, or an equivalent combination of education and experience.
• Ability to follow checklists, track progress, and report outstanding items.
• Ability to maintain confidentiality of candidate and employee information.
• Basic email, calendar, spreadsheet, and word-processing skills; willingness to learn recruitment tools.
• Ability to collaborate, follow direction, and apply feedback.
• Strong organization and attention to detail.
• Clear written and verbal communication in French and English, with bilingual proficiency and a professional, helpful approach.
• Willingness to learn, adapt, and complete tasks with guidance.
• Ability to identify issues and seek guidance when needed.

Preferred Requirements:

• Staffing or agency experience.
• A strong cultural environment, recognized by Inc. Best Workplaces and Womens Choice Awards, with 72% female leadership.
• Unlimited PTO
• Employer-funded Healthcare Spending Account (HCSA)
• Retirement savings plan (RRSP) with employer matching
• Reimbursements for both gym memberships and cell phone expenses*

Join Us:

• SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [e-mail] if you require reasonable accommodation.
• *Please note that exact benefits and salary amounts are dependent on location, years of experience, and other factors.