Recruitment Coordinator

AAI Solutions; Mississauga; On-site; CAD 45,000 - 65,000; Full time

Job summary

AAI/ CASS Corp. in Mississauga, ON, is seeking a Recruitment Coordinator to lead the full recruitment and onboarding lifecycle across business units. Reporting to the HR Generalist, you will identify staffing needs, source and hire candidates, and ensure a structured onboarding process through successful placement.

You will improve onboarding effectiveness by identifying gaps and standardizing practices, while supporting scalable workforce solutions in a fast-paced environment.

Qualifications

• 2–4 years of experience in recruitment or HR coordination.
• Experience in high-volume hiring environments is a plus.
• Experience using HRIS and applicant tracking systems.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and compliance mindset.
• Ability to manage multiple requisitions under tight timelines.
• Clear communication with candidates and internal teams.
• Proactive problem-solving to close gaps.

Responsibilities

• Execute end-to-end recruitment and onboarding lifecycle.
• Work with hiring managers to define role requirements and workforce needs.
• Create, post, and manage job ads across recruitment platforms.
• Screen resumes and conduct initial candidate assessments.
• Coordinate interviews (phone, virtual, and in-person).
• Participate in job fairs, hiring events, and outreach initiatives.
• Manage onboarding documentation and ensure compliance.
• Support standardization and compliance in HR processes.
• Identify gaps and drive process improvements across workflows.
• Assist front desk and general administrative tasks.

Skills

Recruitment

High-volume hiring

HRIS

Applicant Tracking

Data reconciliation

MS Office

Full-cycle recruitment

Interview scheduling

Time management

Attention to detail

Communication

Tools

BambooHR

InTime

Excel

Word

Outlook

HRIS tools

Job description

Recruitment Coordinator

Build the Teams That Keep Our Operations Moving

Position Overview

Position: Recruitment Coordinator

Reports to: HR Generalist

Employment Area: Human Resources and Recruitment

Employment Type: Full-Time

Are you an organized, people-focused recruitment professional who thrives in a fast-paced, high-volume environment? We are looking for a proactive Recruitment Coordinator to manage the full recruitment and onboarding lifecycle across our business units.

This is an impactful, hands-on opportunity for someone who understands that successful recruitment goes beyond filling vacancies. Reporting to the HR Generalist, the Recruitment Coordinator is responsible for managing the full recruitment and onboarding lifecycle across all business units. This includes identifying staffing needs, sourcing and hiring candidates, and ensuring a structured and compliant onboarding process through to successful placement.

In addition to day-to-day recruitment execution, the role plays a key part in improving onboarding effectiveness. This includes identifying gaps in current processes, recommending improvements, and supporting the standardization of onboarding practices across the organization.

Who is AAI/ CASS Corporation?

Before applying to join our team, you are probably wondering: Who are we? What do we do? And what truly matters to us as an organization?

Here is a closer look at who we are, what drives us, and the values that shape how we work together:

AAI/ CASS Corp. is a strategic resourcing solutions provider in the Aviation and Transportation industry. Our strategic vision is to Lead by Example in all our encounters with our employees, clients, and partners. We aim to provide the most ethical business solutions, creating optimal environments for our employees to flourish and clients to receive the service they expect. We set ourselves apart through exceptional innovation and an unwavering commitment to our craft and our people.

Located in Mississauga, ON, AAI Corp. has been providing strategic resourcing solutions within the Aviation and Transportation Industry for over 20 years. Our core objective is to provide mission critical resources that offer superior results. Our team is highly responsive to our clients and staff, problem-resolution focused and proactive in our various communities.

What You Will Do:

Recruitment and Talent Acquisition

• Execute end-to-end recruitment aligned with hiring plans
• Partner with hiring managers to define role requirements and workforce needs
• Create, post, and manage job advertisements across recruitment platforms
• Screen resumes and conduct initial candidate assessments
• Coordinate and conduct interviews (phone, virtual, and in-person)
• Participate in job fairs, hiring events, and outreach initiatives

Employee Onboarding and Compliance

• Manage onboarding documentation (sending, collecting, verifying compliance documents
• Support the RAIC (Restricted Access Identity Card) application process, parking passes, and uniform distribution to new onboards
• Ensure new hire files are complete, accurate, and compliant
• Ensure all employee and contractor records remain current and audit-ready
• Support HR process standardization and compliance requirements

Process Improvement and Workforce Readiness

• Identify gaps in recruitment and onboarding workflows and recommend improvements
• Help establish and optimize onboarding systems, documentation, and workflows ahead of peak operational demand.
• Support the organization’s ability to scale its workforce efficiently.
• Perform data reconciliation across InTime, spreadsheets, HRIS platforms, and other internal systems.

Office and Administrative Support

• Support front desk/reception coverage as required
• Maintain office organization and administrative support tasks
• Perform additional duties as assigned.

What You Bring:

• 2-4 years of experience in recruitment, HR coordination, or HR operations
• Experience working in high-volume hiring environments is an asset (airport, logistics, staffing, or similar)
• Experience using HRIS and applicant tracking systems (BambooHR preferred)
• Comfortable working with multiple systems and performing data reconciliation (e.g., InTime Program, spreadsheet softwares, HRIS tools and others)
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Solid understanding of full-cycle recruitment processes
• Experience screening candidates and coordinating interviews
• Ability to manage multiple requisitions under tight timelines
• Strong attention to detail (This is a non-negotiable as errors create compliance risk)
• Ability to prioritize and manage competing deadlines
• Clear communication skills with candidates, managers, and internal teams
• Professional, organized, and comfortable working in a fast-paced environment
• Problem-solving mindset you will be expected to identify and resolve process gaps, not simply follow existing procedures

What Success Looks Like in This Role

The successful Recruitment Coordinator will create an organized, responsive, and professional experience for every candidate while ensuring hiring and onboarding activities remain accurate, compliant, and aligned with operational priorities. You will anticipate workforce needs, keep recruitment pipelines moving and organized, maintain audit-ready documentation, and help strengthen the processes that allow the organization to hire and onboard employees efficiently at scale.

If you are ready to connect talented people with meaningful opportunities, build stronger hiring experiences, and create the systems that turn workforce needs into operational success, we want to hear from you. Bring your ideas, your drive, and your eye for great talent—and help us build the team behind our consistent growth; one that continues to bring our values to life, set the standard for excellence, and demonstrate what it truly means to Lead by Example.