Coordinator, Human Resources

Aecon Group Inc.; Calgary; On-site; CAD 60,000 - 78,000; Full time

Job summary

Aecon Civil is seeking an HR Coordinator to support talent acquisition, onboarding, payroll transactions, HRIS reporting, and benefits administration across Civil operations in Canada. Reporting to the HR Manager, you’ll handle recruitment coordination, onboarding, data integrity, and payroll-related inquiries in a fast-paced environment.

Qualifications include post-secondary education in HR/Business and a minimum of 2 years’ related experience, with SAP and SuccessFactors experience considered

Qualifications

• Post-secondary education in Human Resources Management, Business Administration, or a related field.
• Minimum of 2 years of related experience in human resources, recruitment coordination, or talent acquisition.
• Experience working in construction, engineering, industrial, oil and gas, or another operational environment is considered an asset.
• Experience supporting recruitment activities across Canada considered an asset.
• Experience with SAP and SuccessFactors is considered an asset.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Support the full-cycle recruitment process within the Civil operating sector.
• Post job requisitions internally and externally and source candidates through appropriate channels.
• Screen resumes and conduct pre-screening calls with candidates.
• Coordinate interview logistics and participate in interviews with hiring managers as required.
• Conduct background and/or reference checks as required.
• Work with HR colleagues and hiring managers to prepare employment offers.
• Support the creation and maintenance of job descriptions as required.
• Act as a subject matter resource within the Civil HR team for the SuccessFactors Recruiting system.
• Provide regular reporting on Talent Acquisition metrics and prepare ad hoc recruitment-related reports as required.
• Lead data audits and support HRIS data accuracy and integrity.
• Enter and update workforce planning changes in SAP and generate reports for supervisors, HR, and senior management.
• Submit monthly corporate reports as required.
• Act as a main point of contact for onboarding activities, including drafting offer letters and coordinating IT requirements.
• Coordinate orientations for salary and hourly non-union employees.
• Draft and circulate new hire and departure announcements.
• Code HR-related invoices and liaise with Accounts Payable.
• Participate in compensation surveys as required.
• Maintain HR forms and ensure they are available for employee use.
• Foster Aecon's Core Values within the department and throughout the company.

Skills

Talent acquisition

Recruitment coordination

Payroll coordination

HRIS reporting

Reporting and analytics

Communication skills

Education

Post-secondary education in HRMS/Business Administration

Tools

SAP

SuccessFactors

Job description

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We're proud of our work helping to expand and improve Canada's infrastructure and transportation networks, and we're ready to build the future of our country. With over a century of experience and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for clients, including numerous public entities and Public-Private Partnerships in Canada and abroad.

Reporting to the HR Manager, the HR Coordinator will provide client-focused support across talent acquisition and human resources functions for Civil operations. This role will support full-cycle recruitment, onboarding, HRIS and payroll transactions, employee inquiries, reporting, benefits administration, training coordination, and general HR support. The successful candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced, deadline-driven environment while supporting operational leaders, hiring managers, employees, and the broader HR team.

What You’ll Do Here Talent Acquisition and Recruitment Coordination

• Support the full-cycle recruitment process within the Civil operating sector.
• Post job requisitions internally and externally and source candidates through appropriate channels, including professional organizations, career fairs, educational institutions, websites, and social media forums.
• Screen resumes and conduct pre-screening calls with candidates.
• Coordinate interview logistics and participate in interviews with hiring managers as required.
• Conduct background and/or reference checks as required.
• Work with HR colleagues and hiring managers to prepare employment offers.
• Support the creation and maintenance of job descriptions as required.
• Act as a subject matter resource within the Civil HR team for the SuccessFactors Recruiting system.
• Provide regular reporting on Talent Acquisition metrics and prepare ad hoc recruitment-related reports as required.
• Work with the broader Talent Acquisition team to support social media enhancements, campus relations initiatives, co-op and summer student recruitment, engagement opportunities, and campus events.
• Partner with operational leaders, hiring managers, and HR colleagues to proactively assess current and future hiring needs.

Payroll, HRIS, and Reporting

• Work closely with payroll to ensure employee lifecycle transactions are submitted accurately and within required payroll deadlines, including new hire paperwork, terminations, benefits, compensation changes, taxable benefits, and project uplifts.
• Investigate and respond to employee pay-related inquiries, acting as a liaison between employees and payroll teams.
• Collect, review, and file supporting documentation related to employee compensation, assignment changes, and other employee lifecycle transactions.
• Ensure appropriate approvals, backup documentation, and signatures are obtained for HR and payroll paperwork.
• Generate standard daily, weekly, monthly, and ad hoc HRIS reports, including reports related to salary employees, new hires, terminations, headcount, benefits, training, and performance reviews.
• Lead regular data audits and support HRIS data accuracy and integrity.
• Enter and update workforce planning changes in SAP and generate reports for supervisors, HR, and senior management as required.
• Submit monthly corporate reports as required.

Onboarding and Offboarding

• Act as a main point of contact for onboarding activities, including drafting offer letters, collecting new hire paperwork, submitting IT requirements, coordinating access to software and hardware, and following up to ensure needs are in place prior to start date.
• Schedule and coordinate orientations for salary and hourly non-union employees.
• Act as a liaison between HR, IS, new hires, and managers regarding onboarding information.
• Coordinate offboarding activities, including communication with payroll and IT.
• Draft and circulate new hire and departure announcements.

Benefits And Employee Support

• Ensure employees are enrolled in the benefits program and support administration of health and wellness benefits.
• Act as an employee liaison with the pension and benefits department.
• Investigate and respond to employee questions related to benefits, pay, onboarding, HR processes, and general HR inquiries, escalating matters to the HR Manager or HR Business Partner as appropriate.

Training, Administration, and HR Support

• Ensure tuition and training request forms are completed, organized, and tracked.
• Coordinate and organize training sessions, including room bookings, equipment, materials, and other logistics as required.
• Code HR-related invoices and liaise with the Accounts Payable department.
• Participate in compensation surveys as required.
• Maintain HR forms and ensure they are available for employee use.
• Maintain and update highly confidential employee information on a daily basis.
• File administrative documents in employee files.
• Schedule meetings for HR and others as required.
• Participate in special projects and perform additional duties as required.
• Foster Aecon's Core Values within the department and throughout the company.

What You Bring To The Team

• Post-secondary education in Human Resources Management, Business Administration, or a related field.
• Minimum of 2 years of related experience in human resources, recruitment coordination, or talent acquisition.
• Experience working in construction, engineering, industrial, oil and gas, or another operational environment is considered an asset.
• Experience supporting recruitment activities across Canada considered an asset.
• Experience with SAP and SuccessFactors is considered an asset.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organization, attention to detail, and the ability to manage multiple clients, deliverables, and deadlines.
• Strong verbal and written communication skills, with the ability to communicate clearly with various audiences, stakeholders, clients, and end users.
• Strong customer service skills and the ability to develop and maintain effective working relationships with team members, internal stakeholders, and external stakeholders.
• Strong analytical, problem-solving, and issue-resolution skills.
• Demonstrated initiative in identifying opportunities for improvement and efficiency.
• Ability to build strong partnerships at all levels through business insight, credibility, and the ability to make recommendations and influence outcomes.
• Proven ability to work collaboratively within a team environment.
• Ability to thrive in a fast-paced, deadline-driven environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.