Recruitment Coordinator

Bayshore HealthCare; Markham; On-site; CAD 42,000 - 60,000; Full time

Job summary

Bayshore HealthCare is seeking a Recruitment Coordinator to support the Talent Acquisition team for the BSRx division in Markham, Ontario. The role focuses on coordinating recruitment activities, onboarding, and maintaining employee records.

Ideal candidates have a HR-related university degree and at least 1 year of HR administration experience, with strong Microsoft Office skills and the ability to work in a fast-paced team environment.

Qualifications

• University degree in HR or a related field, with a preference for a HR designation.
• A minimum of 1 year of experience working in Human Resources as an Administrator or Coordinator with a focus on Recruitment.
• Intermediate computer skills, specifically Microsoft Outlook, Word, Excel, PowerPoint.
• Experience working in a fast paced environment.
• Clear and concise communication skills.
• Ability to work in a team environment.
• Ability to prioritize request.

Responsibilities

• Coordinate, schedule and facilitate New Employee Orientation.
• Complete all New Hire paperwork including onboarding documents and creating employee files.
• Coordinate onboarding with Managers and other departments as needed.
• Maintain employee files with current documentation and registrations.
• Update PeopleSoft and Taleo reflecting changes in employee data.

Skills

Communication skills

Teamwork

Prioritization

Attention to detail

Education

University degree in HR or related field

HR designation preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JOB SUMMARY

Reporting to the Manager, Recruitment Excellence, the Recruitment Coordinator completes day‑day recruitment activities to support the BSRx division, specifically the Talent Acquisition team.

DUTIES AND RESPONSIBILITIES

• Coordinate, schedule and facilitate New Employee Orientation
• Complete all New Hire paperwork including onboarding documents, invites to company platforms, creating employee files and new hire trainings
• Coordinate onboarding with the Managers and other departments as needed
• Maintain employee files such that all required documentation, including copies of current professional registration and degrees are submitted
• Initiate and process internal promotion letters, reporting change letters, and job/title change letters as requested, and update PeopleSoft accordingly
• Manage the recruitment inbox and Request for Hire approval and requisition assignment process
• Handle payroll and benefits-related inquiries and assist employees to complete forms as part of the on-boarding process
• Maintain current knowledge on the HR Management Systems such as PeopleSoft (HRIS) and Taleo (ATS), will ensuring employee profiles are updated
• Assist with candidate reference checks and criminal background checks, as needed
• Participate and assist with ongoing internal and/or external continuing education activities
• Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws
• Adhere to Bayshore Policies and Procedures
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns;
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Participates in HR Projects
• Perform other duties as assigned.

Work Location : Bayshore Healthcare, BSRX OFFICE, Markham ON

Candidate must be available to work the initial three months on site before moving to a Hybrid work setting.

Qualifications

• University degree in HR or a related field, with a preference for a HR designation.
• A minimum of 1 year of experience working in Human Resources as an Administrator or Coordinator with a focus on Recruitment
• Intermediate computer skills, specifically Microsoft Outlook, Word, Excel, PowerPoint.
• Experience working in a fast paced environment.
• Clear and concise communication skills.
• Ability to work in a team environment.
• Ability to prioritize request.

STANDARDS OF PERFORMANCE

The employee must demonstrate ongoing competency in completing all duties and responsibilities of this job description, in response to changes by the regulating body, as well as agreed upon specific goals and objectives.

PERFORMANCE REVIEW

Performance will be reviewed on an ongoing basis with a formal review at the end of the three-month probationary period and subsequently, on at least an annual basis. Input will be sought from employee, supervisor(s) and management. In addition, the employee will also be reviewed based on any ongoing client feedback and the extent to which performance meets expectations.

SUPERVISOR ACKNOWLEDGEMENT

The content and details provided in this Job Description have been reviewed and approved. This job description accurately reflects the role, responsibilities, qualifications, and expectations.