Recruitment Coordinator

SGS SA; Calgary; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible schedule

Hybrid work model

Benefits platform

Job summary

SGS SA is seeking a Recruiter Coordinator to manage full-cycle recruitment, onboarding support, and coordination with TSS recruiters and operations. The role emphasizes efficient candidate sourcing, candidate screening, and client communication within a global TIC leader.

The position requires 3–5 years in strategic recruitment, proficiency with ATS systems (prefer SmartRecruiters), and strong organizational skills.

Qualifications

• 3–5 years in strategic/technical recruitment sourcer roles.
• Experience with online and offline sourcing and recruiting techniques.
• Proven ability to build pipelines and communities.
• Experience with social media marketing and digital networking.
• Proficient in ATS/database systems, preferably SmartRecruiters.

Responsibilities

• Administer full-cycle recruitment processes from posting to onboarding.
• Advertise vacancies, screen applications and shortlist candidates.
• Screen and place mid to senior level inspection personnel.
• Coordinate interviews, meetings or calls with TSS hires and client updates.
• Prepare CVs and correspondence for customers; may prepare job offers.
• Support recruiters with administrative tasks and ad hoc projects.
• Utilize LinkedIn, Indeed and other job boards for sourcing.
• Maintain ATS and ensure adherence to SGS standards and compliance.

Skills

Recruitment sourcer

Online sourcing

LinkedIn and job boards

Education

Certificate or Diploma

Recruitment industry experience

Tools

SmartRecruiters

Job description

Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world

Job Description

POSITION SUMMARY

The Recruiter Coordinator will be responsible for administering the full cycle of recruitment functions from beginning to end, including administrative onboarding functions. This position will also provide support and assistance to the TSS Technical Recruiters and Operations manager on ad hoc projects.

REPORTING LINE

Directly reports to: Operations Manager, Industrial TSS

JOB FUNCTIONS

• Ensure support of the standardized administrative process for recruiting.
• Advertise job vacancies, screen applications.
• Screen and place mid to senior level inspection personnel.
• Understand customer expectations from provided job descriptions and technical job requirements and clearly communicate these expectations and requirements to TSS contractors; ensure that proposed contractors meet the SGS standard and hold the necessary requirements and/or technical background needed to effectively perform the job.
• Arrange interviews, meetings or phone calls with TSS hires for updates on client training or procedure changes.
• Strive to improve the quality of candidates that are being sent to the client. Receive and review applications, managing interviews and tests and creating a shortlist of candidates for the customers.
• Request references and check the suitability of applicants before submitting their details to the customer.
• Prepare CV’s and correspondence to forward to customers in respect of suitable applicants. May prepare job offers for presentation to candidates.
• Support TSS Technical recruiters with administrative tasks, ad hoc projects, and screening of resumes.
• Utilize online recruitment tools such as LinkedIn, Indeed and other job boards.
• Conduct business in accordance with SGS standards for ethics and integrity.
• As required, be available to receive Contractor phone calls in the evenings and weekends.
• Maintain database of employees and ensure that all personal files are up to date.
• Operate and manage through ATS (Applicants Tracking System) for recruitment and hiring.

LEADERSHIP/SUPERVISORY RESPONSIBILITIES

Provides guidance and/or leadership to others, peers, or managers. Has hiring and terminating responsibilities.

JOB COMPLEXITY

Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook, Internet Explorer, etc.) to effectively provide monthly and ad hoc reporting.

IMPACT OF DECISIONS

The ability to prioritize and time manage various activities daily (e.g., Sourcing, Hiring Manager Intake and HR administration), as well as multi-task in certain situations, will help to ensure successful completion of tasks in the appropriate sequence. The ability to follow the TSS recruitment strategy to ensure the appropriate candidates are hired to successfully complete the business requirements of the client.

ANALYTICAL THINKING/PROBLEM SOLVING

Support TSS recruitment sourcing initiatives. Full understanding of clients MSA, and required designations required for every role. Able to assist the TSS Technical recruiters in the tracking of placements, contractor movement from role to role, scheduling of contractor’s assignments. Schedule training for contractors in accordance with the clients training schedules provided.

COMMUNICATION/CONTACTS

Leadership Team - Alignment with client requirements and HR requirements TSS contractors - Employment letters, offer letters, promotions, pay raises, etc. Client - Alignment with client needs. Problems solving, EHS and other day to day requirements. This role requires guidance and communication to all clients and employees. There will be interaction with the client on a daily basis, potentially advising them of ad hoc changes to processes, new hires, start dates, recruitment updates

Qualifications

• At least 3-5 years of experience as a strategic/technical recruitment Sourcer is essential.
• Experience with online and offline sourcing and recruiting techniques.
• Experience setting up pipelines and building communities
• Demonstrated experience with social media marketing and digital networking.
• Proficient in relevant office software and ATS/database systems, preferably SmartRecruiters.
• Ability to conduct online and pre-screening interviews.
• The ability to stay up to date with competitor information and market trends

Education

• Associated 1–2-year Certificate or Diploma - Required
• 3 or more years of experience in the recruitment industry preferred.

Knowledge, Skills And Abilities

• Ability to handle multiple tasks simultaneously and work under moderate time pressure to meet customer deadlines.
• Proficiency in online recruitment tools such as LinkedIn and other job boards.
• Proficiency in the use of Applicant Tracking Systems.
• Sense of urgency.
• Be able to gain people's confidence and put them at ease.
• Ability to negotiate rates.
• Professional, high standards in personal presentation.
• Team player, ability to network Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Ability to work well with others & independently.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Extended hours may be required from time to time.
• Travel to other SGS locations or client locations may be required from time to time.

Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional Information

Why SGS?

• Global and very stable company, world leader in the TIC (Testing, Inspection and Certification) industry.
• Flexible schedule and hybrid model.
• SGS university and Campus for continuos learning options.
• Multinational environment where you will work with colleagues from multiple continents.
• Benefits platform.

A career at SGS enables you to collaborate in an open, friendly and supportive culture that thrives on teamwork, and flourish in an environment where people respect and help each other to grow and succeed. Expand and enrich your career through endless opportunities to learn, grow your expertise and fulfill your potential.