Senior Project Coordinator

SGS; Burnaby; On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

Health/Dental/Vision coverage (80%)

Paid time off

Job summary

SGS in Burnaby, Canada, is seeking a Senior Project Administrator to provide first-level support to project teams and managers. You will produce project reports, mentor junior staff, and coordinate cross-functional tasks in a fast-paced environment.

You will handle travel arrangements, meetings, and ensure timely delivery of client reports, while maintaining quality and compliance with company policies. Strong communication and organizational skills are essential.

Qualifications

• Must have very high level of verbal and written communication.
• Read, understand and follow work instructions accurately and timely.
• Proficient in Word and Excel; Oracle experience is an asset.
• Able to manage multiple tasks and projects with attention to detail.

Responsibilities

• Provide first level support to project and business managers to produce reports.
• Coordinate and format project reports for clients within Metallurgical Operations.
• Mentor Junior Project Administrators and back up the Supervisor as needed.
• Arrange client meetings and travel, plan visits, hotels and cars.
• Assist with reception, minutes, filing, and ad hoc projects.

Skills

Verbal & written communication

Time management

Leadership

Attention to detail

Teamwork

Education

College or University degree

Tools

Word

Excel

Oracle applications

Job description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

In this role, as Senior Project Administrator the position provides first level support to a variety of departmental professionals (Project, Group, and Business Managers) to produce project reports, and directs the Junior Report Administrator’s tasks. This senior person will also be primary back up for the Supervisor of Administrative Support absences. This position operates under limited supervision. Often assigned tasks to lead to completion and work independently.

• Thirty to fifty percent of this role involves ensuring the main deliverable, final project reports, to our clients within Metallurgical Operations are produced as a consistent and quality product.
• Works closely with all levels of the organization, and external clients, to coordinate project reports. These need to be formatted, reviewed, tracked, and delivered in a timely manner.
• Vacation/absence responsibility to back up the Supervisor of the Administrative Support Group. Approximately ten percent of time is allocated to this duty and responsibility.
• Ongoing training and mentoring of Junior Project Administrator and general administrative employees, responsible for Peer Role in Shine Program.
• Keys in, edits, proofreads and finalizes reports using computer systems and software.
• Administrative Support is also required.
• Senior travel arranger and accommodation reservations. Allocated at approximately ten percent.
• Reception back up due to breaks, meetings, and illness. Allocated at approximately two to four percent.
• Minutes and filing. Allocated at approximately two to four percent.
• Arranging client meetings, planning visits, and booking travel arrangements like hotels and cars. Allocated at approximately seven to nine percent.
• May be assigned special or ad hoc projects, periodically

Qualifications

• Education: College or University graduate.
• Experience: 5 to 10 years of previous work experience in a similar environment.
• Must possess a very high level of verbal and written communication skills including grammar and
• composition.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must have advanced proficiency in using various type of computer software (Word, Excel,
• A solid understanding of Oracle applications would also an asset.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others and independently with proven leadership skills.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Ensures full compliance with the company’s Health,
• Safety and Environment, Code of Integrity, and Professional Conduct policies.

Additional Information

Salary: $25 to $27 per hour

• 80% coverage Health, Dental and Vision
• Paid time off

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.