Recruitment Administrator (Permanent)

Toronto District School Board; Toronto; Hybrid; CAD 89,000 - 107,000; Full time

Job summary

The Toronto District School Board is seeking a Recruitment Administrator to manage recruitment for replacement staff, coordinate selection processes and support HRIS/SFE/SAP interfaces. You will liaise with principals, unions, and external agencies to ensure compliant, efficient staffing.

You will contribute to equity initiatives, supervise a Help Desk, and assist with policy development and data reporting. This is a permanent, 12-month role with a hybrid work arrangement.

Qualifications

• Three year community college diploma in human resources administration or related field with three years progressively responsible related experience, or an equivalent combination of education and experience.
• Experience administering human resources procedures in a large organization.
• Experience interpreting and administering collective agreement provisions.
• Proven ability in promoting equitable practices which value inclusiveness and diversity.
• Proven supervisory experience.

Responsibilities

• Assist in managing and coordinating the recruitment processes for various staffing pools of replacement staff.
• Participate on and lead selection committees including making recommendations for hire.
• Provide support to the Recruitment Officer with day-to-day operations of the Recruitment unit.
• Provide guidance to staff and Principals/Managers regarding policy, procedures and collective agreements related to recruitment.
• Collaborate with Principals/Managers, school/department staff, unions, and external organizations.
• Develop policies and procedures for recruitment and selection of temporary and contract staff.
• Coordinate with stakeholders and promote TDSB to external agencies and attend job fairs when required.
• Supervise Help Desk and other clerical staff; support grievance processes as required.
• Maintain records and data for reporting; assist with SAP/SFE system upgrades and testing.

Skills

Communication

Analytical skills

Project management

Supervisory experience

Equity and inclusion advocacy

Education

HR administration diploma

Experience administering HR procedures

Tools

SAP

SFE

CIM/Apropos

Remedy

Job description

Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.

Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium.

The Toronto District School Board adheres to equitable hiring and employment practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

Job Description

No.: SCH II-26-2062NE

POSTED: September 25, 2026

DEADLINE: 4:30 p.m. October 9, 2026

Recruitment Administrator

1 – Permanent Position

Talent Management

(Non-Union, 12 Month)

$89,365 - $107,249 per year

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Overall Purpose

Reporting to the Manager, Talent Acquisition, the Recruitment Administrator, will work closely with Manager, Talent Acquisition, in managing and coordinating the hiring, training and testing processes for replacement staff.

The Recruitment Administrator, will:

• support recruitment processes for replacement staff (temporary, contract and casual);
• serve as first point of contact for all temporary and contract staff recruitment inquiries including providing guidance, interpretation and information;
• collaborate and liaise with Staffing units on recruitment issues;
• assist with policy and procedural development; and
• assist with the administration and development of the SFE system and related interfaces in SAP including analysis of data.

Summary of Duties

• Assist in managing and coordinating the recruitment processes for various staffing pools of replacement staff;
• Participate on and lead selection committees including making recommendations for hire;
• Provide support to the Recruitment Officer with the day-to-day operations of the Recruitment unit;
• Provide advice and guidance to employees and Principals/Managers regarding the interpretation and application of Employee Services policies and procedures and collective agreements as they relate to recruitment to the temporary/casual pool;
• Liaise with Principals/Managers, school/department support staff, unions, and other external organizations;
• Assist with the development of policies and procedures related to recruitment and selection process for temporary and contract staff;
• Cultivate relationships with stakeholders and assist in promoting TDSB to external agencies including attendance at job fairs as required;
• Supervise Help Desk and other clerical staff;
• Support grievance process as required;
• Collect, maintain and analyze accurate and comprehensive records and databases for reporting purposes;
• Work closely with the Recruitment Officer in the administration and development of the Smart Find Express System(SFE) and related interfaces with SAP including implementation and testing of system upgrades;
• Liaise with Powerschool, IT, and HRIS to ensure SFE problem resolution;
• Monitor and intervene with help desk calls and interactions utilizing computer telephony integration (CIM/Apropos) and incident tracking systems (Remedy) as required;
• Support and manage special projects, e.g. Recruitment, SFE upgrades and testing, etc.;
• Assist with design and implementation of information packages;
• Coordinate and assist with the development of departmental business procedures for quality control purposes;
• Maintain current with recruitment initiatives including conducting research and attending professional development courses;
• Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services;
• Provide back-up support in the absence of the Recruitment Officer as required;
• Provide support to other areas of Employee services as required;
• Other related duties as assigned.

Qualifications

• Three year community college diploma in human resources administration or related field with three years progressively responsible related experience, or an equivalent combination of education and experience;
• Experience administering human resources procedures in a large organization;
• Experience interpreting and administering collective agreement provisions;
• Proven ability in promoting equitable practices which value inclusiveness and diversity;
• Proven supervisory experience;
• Computer skills that include word-processing, spreadsheets, databases, e-mail, Internet and employee information systems, including SAP, SFE, CIM/Apropos, Remedy;
• Proven ability to communicate effectively (both orally and in writing) with staff, and internal/external organizations;
• Strong analytical/interpretative and problem-solving skills;
• Strong project management skills and time management skills;
• Proven ability to organize and co-ordinate a diverse number of projects;
• Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;
• Knowledge and understanding of Board and/or departmental policies and procedures, collective agreements, employment/labour legislation, etc.;
• Proven ability to work under pressure in order to meet frequent deadlines; and
• Proven ability in promoting equitable practices which value inclusiveness and diversity.

Special Requirements

• Ability to work overtime or irregular hours with little or no notice;
• Some travel between TDSB sites and other non-TDSB sites.

Additional Information

Location: 5050 Yonge Street, Wheelchair Accessible

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the hiring process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operations requirements. Please refer to Policy P103, Flexible Working Arrangements for more information.

TDSB uses artificial intelligence (AI) tools to support parts of the recruitment process, including the initial review of applications. These tools operate based on predefined criteria and do not make final hiring decisions. If you have questions or concerns about the use of AI in the recruitment process, please contact [e-mail]