Records Storage Coordinator (Term)

peoplecorporation; Markham; On-site; CAD 26,000 - 30,000; Full time

Job summary

McAteer Group of Companies is seeking a Records Storage Coordinator (Term) in Markham, Ontario. The role focuses on organizing client files for secure off-site storage with Iron Mountain, ensuring accurate inventory, packaging, and labeling.

You will manage confidential information and maintain detailed tracking logs to support efficient retrieval. The position is full-time, ends December 31, 2026, with an expectation to work from the Markham office and transition to the North York location

Qualifications

• Strong commitment to quality service and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize competing responsibilities in a fast-paced setting.
• Professional, reliable, and collaborative team player.

Responsibilities

• Organize, prepare, and document client files for secure off-site storage with Iron Mountain.
• Ensure records are inventoried, packaged, and labelled accurately.
• Handle confidential client information with care and discretion.
• Maintain tracking logs and coordinate file transfers for efficient records retrieval.

Skills

Organizational skills

Time management

Prioritize in fast-paced environment

Professionalism and reliability

Education

Post-secondary education in Business Administration / Office Administration

Job description

We are seeking a Records Storage Coordinator (Term) to join our McAteer Group of Companies team! The Records Storage Coordinator (Term) is responsible for organizing, preparing, and documenting client files for secure off-site storage with Iron Mountain. The records are to be accurately inventoried, properly packaged, and labelled.

This role is currently based out of McAteer's Markham, Ontario office located at 45 McIntosh Drive, Markham, ON. Please note that the office is expected to relocate to 2255 Sheppard Ave E Ste 202, North York, in the fall. The successful candidate will work from the new location once the transition is completed.

This opportunity is being offered as a full-time term position ending December 31, 2026 .

The Records Storage Coordinator (Term) will:

• Organize, prepare, and document client files for secure off-site storage with Iron Mountain.
• Ensure the records are accurately inventoried, properly packaged, and labelled.
• Handle confidential client information with care.
• Maintain detailed tracking logs, and coordinate file transfers to support efficient records management and retrieval when needed.

To be successful as a Records Storage Coordinator (Term) with McAteer, you will need:

• Completion of post-secondary education in Business Administration, Office Administration, or a related field.
• Strong commitment to providing quality service, with excellent organizational and time management skills.
• To effectively prioritize competing responsibilities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.
• Demonstrated professionalism, reliability, and a willingness to learn and contribute as part of a collaborative team.
• Previous administrative experience in an office environment is considered an asset

What's in it for you:

• Learn by working alongside our experts
• Competitive compensation

The McAteer Group of Companies has provided leadership in consulting, administration and governance advisory services for group health and pension plans since 1980. McAteer provides third-party advisory and administration services for over 200,000 plan members and beneficiaries. We are authorized claims payors for several major insurance companies; we provide administration services to plans that are local, provincial, and national in scope.

We are committed to providing an inclusive, accessible environment, where all employees and clients feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting please reach out to [e-mail].

The hourly rate for this position is between $19 - $22 per hour.

The hourly rate will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.