Records & Privacy Clerk — Information Disclosure

YMCA of Owen Sound Grey Bruce; Owen Sound; On-site; CAD 49,000 - 63,000; Full time

Job summary

Bruce Grey Child & Family Services is seeking a Records Clerk in Owen Sound to manage physical and electronic records, respond to access requests, and ensure privacy compliance. The role supports CYFSA requirements, file redaction, and secure release of information.

The successful candidate will have a post-secondary diploma in a related field, 5+ years in child welfare records, and strong MS Office/CPIN skills.

Qualifications

• Post-secondary one year diploma in a business administration or computer related field preferred.
• Minimum 5 years work experience in Child Welfare with strong knowledge of recording requirements.
• Solid understanding of systems and CPIN privacy rules.
• Proficient with Microsoft Office apps and redacting software.

Responsibilities

• Maintain compliance with Part X Legislation requirements and CPIN users agreements.
• Prepare and redact file disclosures and requests for personal information.
• Communicate status of requests and verify identities.
• Scan and upload legacy files to CPIN; support retrieval and destruction of records.
• Develop and maintain the records management system in line with standards.

Skills

Analytical thinking

Attention to detail

Communication

Privacy knowledge

Education

Post-secondary diploma in business administration or computer-related field

Tools

CPIN

Microsoft Office

Adobe Acrobat

Job description

Bruce Grey Child & Family Services is seeking a Records Clerk in Owen Sound to manage physical and electronic records, respond to access requests, and ensure privacy compliance. The role supports CYFSA requirements, file redaction, and secure release of information.

The successful candidate will have a post-secondary diploma in a related field, 5+ years in child welfare records, and strong MS Office/CPIN skills.