Records Management Specialist

Omega Solutions Inc.; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in records management is seeking a records management specialist to assist in file maintenance and quality review. The role involves creating and amending file structures, ensuring record integrity, and familiarity with government records processes. Candidates must have a high school diploma, records management experience, and relevant technical skills, including proficiency with Microsoft Office and SharePoint.

Qualifications

• Proven records management experience required.
• Experience creating inventories and boxing records.
• Knowledge of Generally Accepted Record keeping Practices (GARP).

Responsibilities

• Moving files and boxes, including lifting up to 30lbs.
• Performing file maintenance, labelling, and bar-coding.
• Updating electronic databases and creating inventories.

Skills

Communication

Record management

File maintenance

Inventory creation

Education

High school diploma

Diploma or degree in Records Management

Tools

Microsoft Office Suite

Microsoft SharePoint

Records information management software

Job description

The records management specialist assists with the creation (making new files, amending the file structure), maintaining (ensuring file integrity, accustom those authorized, tracking of records, etc.) and disposition (ensuring that active records are separated from closed and inactive records, applying the appropriate schedules to records and finally ensuring the final disposition takes place, destruction or permanent); and image-based quality review of imaged records for compliance and risk management.

Duties will include the following but are not limited to :

• Moving files and boxes.
• Performing file maintenance, including creating file folders; labelling and bar-coding; identify mis-files and re-file.
• Updating electronic databases.
• Creating inventories and boxing records according to established criteria.
• Lifting file boxes up to 30lbs.
• Assisting with quality review of imaged records.
• Assisting with filing as required.

Qualifications

Proposed resource must have a high school diploma. Directly related experience or education considered on the basis of : one year of experience for one year of education or one year of education for one year of experience.

Knowledge of Generally Accepted Record keeping Practices (GARP).

Proposed resource must have records management experience.

Experience creating inventories and boxing records.

Experience with Microsoft Office Suite.

Proposed resource must have experience working in a role that required excellent verbal and written communication skills and the ability to interact professionally with a diverse group.

Familiarity with Government of Alberta records processes and systems.

Diploma or degree in Records Management education.

Experience with Microsoft SharePoint.

Experience with records information management software.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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