Records Management Specialist

Omega Solutions Inc.; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a diligent Records Management Specialist to support the organization and integrity of vital records. This role involves creating and maintaining file structures, ensuring compliance, and performing quality reviews of imaged records. The ideal candidate will have a strong foundation in records management practices, excellent communication skills, and experience with relevant software. Join a forward-thinking team where your contributions will enhance operational efficiency and help maintain high standards in records management. This is an exciting opportunity to grow within a supportive environment while ensuring the effective handling of important information.

Qualifications

• High school diploma required; records management experience is essential.
• Knowledge of GARP and experience with Microsoft Office Suite preferred.

Responsibilities

• Assist with file creation, maintenance, and disposition of records.
• Update electronic databases and create inventories for records.

Skills

Records Management

File Maintenance

Communication Skills

Microsoft Office Suite

GARP Knowledge

Microsoft SharePoint

Records Information Management Software

Education

High School Diploma

Diploma or Degree in Records Management

Tools

Microsoft Office Suite

Microsoft SharePoint

Records Information Management Software

Job description

The records management specialist assists with the creation (making new files, amending the file structure), maintaining (ensuring file integrity, accustom those authorized, tracking of records, etc.) and disposition (ensuring that active records are separated from closed and inactive records, applying the appropriate schedules to records and finally ensuring the final disposition takes place, destruction or permanent); and image-based quality review of imaged records for compliance and risk management.

Duties will include the following but are not limited to:

1. Moving files and boxes.
2. Performing file maintenance, including creating file folders; labelling and bar-coding; identify mis-files and re-file.
3. Updating electronic databases.
4. Creating inventories and boxing records according to established criteria.
5. Lifting file boxes up to 30lbs.
6. Assisting with quality review of imaged records.
7. Assisting with filing as required.

Qualifications

Proposed resource must have a high school diploma. Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Knowledge of Generally Accepted Record keeping Practices (GARP).

Proposed resource must have records management experience.

Experience creating inventories and boxing records.

Experience with Microsoft Office Suite.

Proposed resource must have experience working in a role that required excellent verbal and written communication skills and the ability to interact professionally with a diverse group.

Familiarity with Government of Alberta records processes and systems.

Diploma or degree in Records Management education.

Experience with Microsoft SharePoint.

Experience with records information management software.

Additional Information

All your information will be kept confidential according to EEO guidelines.