Records and Information Officer

BC Pavco; Vancouver; Hybrid; CAD 80,000 - 99,000; Full time

Benefits offered by this job

Hybrid model

Day-1 benefits

Pension plan

4 weeks vacation

Job summary

BC PavCo’s Legal team seeks a Records & Information Officer to lead the RIM program, ensuring privacy, FOI, and information governance compliance across the organization.

Reporting to the General Counsel, you will coordinate FOI under FIPPA, support privacy initiatives, provide guidance, conduct PIAs, train staff, manage records systems, and monitor policy and contracts.

Qualifications

• Master's degree in Archival Studies, Records and Information Management.
• 5+ years of experience applying BC FIPPA to access requests, records management, and privacy matters.
• Professional certifications in privacy or records management are assets (e.g., CIPP/C or CRM).
• Experience in public sector, regulated, or complex organizations.

Responsibilities

• Coordinate and manage FOI requests in accordance with FIPPA.
• Support General Counsel on privacy matters, FOI responses, inquiries, and regulatory correspondence.
• Provide guidance to leaders on privacy, access to information, and information management requirements.
• Lead Privacy Impact Assessments (PIAs) ensuring compliance with FIPPA.
• Provide ongoing training to staff on handling sensitive data.
• Manage electronic and physical records systems and document management platforms.
• Lead the implementation and continuous improvement of the corporate RIM program.
• Monitor contracts for key dates, deliverables, renewal periods, and obligations.

Skills

Privacy compliance knowledge

Policy interpretation

Stakeholder communication

Research and document management

Education

Master's degree in Archival Studies/Records and Information Management

Tools

ARCS/ORCS knowledge

Document management platforms

Job description

Join our Legal team as a Records & Information Officer, where you will play a key role in privacy, information governance, and records management. This position is responsible for ensuring corporate records and information are managed effectively, securely, and in compliance with PavCo’s requirements.

In this key role reporting to PavCo’s General Counsel, you will lead the administration and continuous improvement of our Records and Information Management (RIM) program while supporting our organization meet its obligations under BC's Freedom of Information and Protection of Privacy Act (FIPPA). You will also support PavCo in its privacy and regulatory compliance initiatives.

You communicate succinctly with clarity and purpose, exercise judgement, and have the confidence to make well-informed decisions within your area of expertise.

What You'll Do

• Coordinate and manage Freedom of Information (FOI) requests in accordance with FIPPA.
• Support General Counsel on privacy matters, FOI responses, inquiries, and regulatory correspondence.
• Provide guidance and advice to leaders and employees on privacy, access to information, and information management requirements.
• Lead Privacy Impact Assessments (PIAs), ensuring compliance with FIPPA requirements.
• Provide ongoing training to staff on the appropriate use, storage, and transmission of sensitive data.
• Manage electronic and physical records systems, including document management platforms and storage solutions.
• Lead the implementation, administration, and continuous improvement of the corporate RIM program.

• Ensure records are managed, retained, and disposed of in compliance with BC's Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS), legislative requirements, and industry best practices.
• Monitor contracts following execution to ensure key dates, deadlines, deliverables, renewal periods and other contractual obligations are proactively tracked and addressed. Coordinate corporate policy management processes and support business areas in developing and maintaining policies and procedures.

What You Bring

• Master's degree in Archival Studies, Records and Information Management, or a related discipline.
• Professional certification in Records and Information Management, Privacy, or Information Governance is an asset.
• Professional certification in privacy or records management is an asset (e.g., CIPP/C or CRM).
• 5+ years of experience applying BC FIPPA and related legislation to access requests, records management, and privacy matters.
• Legal Administration education and experience is considered an asset.
• IAPP certification is preferred.
• Experience managing records and information programs in a public sector, regulated, or complex organizational environment.
• Strong working knowledge of ARCS and ORCS.
• Experience supporting privacy compliance, access to information requests, and information governance initiatives.
• Experience working with government ministries, public bodies, or regulatory agencies is considered an asset.

What Makes You Successful

• Excellent communication skills with the ability to influence and advise at all levels of the organization, including executives.
• Strong judgment, discretion, and ability to manage sensitive and confidential matters.
• Exceptional organizational skills and the ability to balance multiple priorities and deadlines.
• A collaborative approach combined with the confidence to work independently and lead initiatives.
• A passion for privacy, compliance, and building sustainable records and information management practices.

The salary range for this position is $80,000 - $99,000

• Offers will be in line with PavCo’s internal pay equity and qualified candidate’s experience and education.

WHAT WE OFFER:

• Hybrid model (Post probation for eligible positions)
• Excellent benefits that begin on Day 1.
• BC Public Service Pension Plan
• 4 weeks vacation

We Appreciate Your Interest in PavCo and This Position

At PavCo, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you.

Please note: Only candidates eligible to work within Canada should apply.