Receptionist/Document Management Clerk - Mississauga

Randstad Deutschland; Mississauga; On-site; CAD 26,000 - 37,000; Full time

Benefits offered by this job

Weekday daytime schedule

Short-term contract (6–8 weeks)

Job summary

Randstad Canada is seeking an organized Receptionist & Document Management Specialist to manage front-desk operations and oversee digital and physical records. You will be the first contact for clients and visitors while ensuring contracts, client files, and compliance records are cataloged, updated, and securely archived.

The role features a Monday–Friday daytime schedule in Mississauga with no weekend or evening shifts.

Qualifications

• High school diploma or equivalent required; Associate degree in Business Administration, Information Systems, or a related field preferred.
• 1–3 years of experience in an administrative, receptionist, or records management role.
• Technical Skills: Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint) and/or Google Workspace; hands-on experience with document management platforms or cloud storage (e.g., SharePoint, Box, DocuWare, Adobe Acrobat Pro); high-speed document scanner and multi-function printer operation.

Responsibilities

• Welcome visitors and guests; ensure sign-in per security protocols.
• Answer, screen, and route multi-line calls; take detailed messages.
• Manage incoming/outgoing mail, courier deliveries, and packages.
• Maintain a clean, professional reception area and meeting rooms.
• Coordinate conference room bookings and visitor parking passes.
• Scan, index, and organize documents in the EDMS; maintain metadata and naming conventions.
• Audit filing cabinets and cloud archives for retention and confidentiality.
• Assist teams with document retrieval, redaction requests, and file distribution.
• Oversee secure shredding schedules and disposal of expired records.
• Draft, format, and proofread standard office correspondence.

Skills

Administrative experience

Attention to detail

Customer service

Education

High school diploma

Associate degree in Business Administration

Tools

MS Office 365

Google Workspace

SharePoint

Box

DocuWare

Adobe Acrobat Pro

Scanner & MFP

Job description

We are seeking an organized, detail-oriented Receptionist & Document Management Specialist to manage front-desk operations while overseeing our digital and physical records systems. In this dual-focus role, you will be the first point of contact for clients and visitors, while ensuring company documentation—including contracts, client files, and compliance records is systematically cataloged, updated and securely archived.

Advantages

• Growing insurance space with skills to add to your resume
• Pays $23/hr
• Monday-to-Friday daytime schedule with zero weekend, evening, or shift work, making transit planning and work-life balance completely predictable.
• 6–8 weeks is an easy commitment with zero long-term lock-in, yet puts you directly in front of management for potential contract extensions or upcoming internal permanent openings.

Responsibilities

• Welcome visitors, clients, and vendors warmly; ensure all guests sign in per security protocols.
• Answer, screen, and route incoming multi-line phone calls; take detailed messages when necessary.
• Manage incoming and outgoing mail, courier deliveries, and packages.
• Maintain a clean, professional, and well-stocked reception area and meeting rooms.
• Coordinate conference room bookings, visitor parking passes, and basic hospitality requests.
• Document Management & Records Administration
  • Scan, index, and organize physical documentation into the company’s Electronic Document Management System (EDMS).
  • Maintain standard naming conventions, metadata tagging, and folder hierarchies across shared drives and cloud repositories.
  • Audit physical filing cabinets and cloud archives regularly to ensure compliance with retention schedules and confidentiality policies.
  • Assist internal teams with document retrieval, redaction requests, and file distribution.
  • Oversee secure shredding schedules and disposal of expired records according to internal policy.
  • Draft, format, and proofread standard office correspondence, memos, and forms.
• General Office Support
  • Monitor office supply levels (paper, toner, stationery) and place replenishment orders within budget.
  • Coordinate service calls for office equipment (printers, scanners, copiers).
  • Provide ad-hoc administrative support for leadership and cross-functional teams during peak project phases.

Qualifications

• High school diploma or equivalent required; Associate degree in Business Administration, Information Systems, or a related field preferred.
• 1–3 years of experience in an administrative, receptionist, or records management role.
• Technical Skills:
  • Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint) and/or Google Workspace.
  • Hands-on experience with document management platforms or cloud storage (e.g., SharePoint, Box, DocuWare, Adobe Acrobat Pro).
  • High-speed document scanner and multi-function printer operation.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.