Receptionist (Casual Part Time)

Revera Inc.; Kingston; On-site; CAD 32,000 - 45,000; Full time

Job summary

Cogir Senior Living is seeking a receptionist to be the welcoming front line for residents, visitors, and staff. You will professionally answer calls, route inquiries, and support daily administrative tasks in a fast paced environment.

The role emphasizes strong communication, organization, and teamwork, with duties ranging from mail management to meeting room scheduling. A positive, service-oriented attitude is essential to uphold Cogir's values and standards.

Qualifications

• Excellent written and verbal communication skills.
• Reception experience is an asset.
• Professional and polished telephone manners.
• Ability to handle multiple tasks under pressure and meet deadlines.
• Highly organized and detail oriented.

Responsibilities

• Answer incoming calls in a positive, professional manner.
• Greet, assist, and direct visitors.
• Sort and deliver internal mail and manage mail machine.
• Prepare packages and arrange courier pickup.
• Schedule and book meeting rooms.
• Update phone and distribution lists.
• Maintain a clean, safe, and organized reception area.
• Assist with small projects for administrative support.
• Uphold and promote ethics and integrity within the organization.

Skills

Interpersonal skills

Telephone etiquette

Organizational skills

Multitasking

Tools

Microsoft Office

Job description

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. Human Focus - Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference.

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner
• To redirect calls as appropriate and take clear, concise messages when required
• To greet, assist and direct all visitors
• To pick up and sort internal mail
• To stamp, deliver and maintain mail machine for external mail
• To prepare packages and arrange courier pick up
• To arrange meeting room schedule and bookings
• To update phone and distribution lists
• To maintain a clean, safe, fully stocked and well organized reception area
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.)
• To complete other duties as assigned
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity

Qualifications

• Above average interpersonal, oral and written communication skills
• Previous experience in reception is considered an asset
• Must exhibit professional and polished telephone manner
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines
• Highly organized and detail focusedExpertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Commitment to Inclusion

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.

The Mission of Cogir Senior Living Human beings are the focus of our mission which is "real estate with purpose". They are the foundation of our culture as well as our priority. For us, the human being is everywhere and is the basis for all our actions and decisions.

A Unique Experience

As employees, every workday is a unique experience. We offer a healthy environment, with inspiring leaders who set clear goals, acknowledge the efforts made and encourage internal advancement. Moreover, we’re offering benefits that reflect the needs of today. There are various options available to allow for a healthy work-life balance.