Receptionist & Attendance Co-ordinator

CAIS; Toronto; On-site; CAD 58,000 - 60,000; Full time

Benefits offered by this job

Lunch provided daily

On-site fitness center

Professional Learning opportunities

Great community

Job summary

The Bishop Strachan School is seeking a Receptionist & Attendance Co-ordinator to welcome students, staff, families and visitors. You will manage daily attendance, coordinate transportation and support leadership events, working closely with the VP of Student Success and other leaders to ensure smooth operations.

This full-time role requires strong customer service, organization, and confidentiality, with duties spanning front desk, attendance tracking, and logistics across campus.

Qualifications

• Experience as a receptionist in an educational or similar environment.
• Strong customer service focus and professional demeanor.
• Excellent interpersonal skills with students, parents, staff and visitors.
• Vigilance with security and safety procedures.
• Proficient with Google Suite and Microsoft Office.
• Experience using databases for attendance and records.
• Ability to manage confidential information.
• Strong organizational and time management abilities.

Responsibilities

• Serve as the welcoming first point of contact for students, parents, staff, and visitors.
• Monitor visitor access via the Sign-In app and verify guest IDs.
• Oversee the daily student attendance process and report to the VP, Student Success.
• Coordinate attendance reporting with faculty and resolve discrepancies.
• Communicate attendance updates to parents and leadership; generate regular reports.
• Provide attendance support for Summer Academy including sign-outs.
• Schedule and coordinate school transportation and related invoicing.
• Assist with event logistics for leadership programs and tasks.
• Support academic administration with calendar management and general duties.

Skills

Receptionist exp

Customer service

Interpersonal skills

Security awareness

Google Suite

Microsoft Office

Database skills

Organization

Time management

Confidentiality

Tools

Sign-In app

Job description

Receptionist & Attendance Co-ordinator

Contract - Full Time

Commencing immediately until May 6, 2027

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs. Click here to learn more about our progress to date.

The Receptionist and Attendance Coordinator serves as the first point of contact for students, staff, families, visitors, and service providers at BSS. As such, they are to welcome and assist all arrivals in a warm, professional, and efficient manner, ensuring that inquiries and needs are appropriately addressed. Key responsibilities include overseeing the daily student attendance process, tracking and reporting relevant information to the VP, Student Success. The role also supports the Student Leadership (SL) team by coordinating name tag orders, maintaining student group attendance lists, and preparing materials for SL retreats. In addition, the Receptionist and Attendance Coordinator manages event logistics such as room bookings, catering, and communication related to leadership opportunities and events. They also work closely with the Athletic Director to coordinate transportation for athletic teams, ensuring schedules are managed in a timely and efficient manner.

What You’ll Do:

• Serve as the welcoming first point of contact for students, parents, staff, and visitors, providing friendly and professional assistance while maintaining a secure reception area.
• Monitor visitor access via the Sign-In app, verify guest identification, and execute crisis management protocols during safety drills and evacuations.
• Oversee the end-to-end daily student attendance process, tracking arrivals, late entries, and early dismissals across all class periods.
• Follow up with faculty on timely attendance reporting and resolve daily attendance discrepancies.
• Communicate daily with parents and division leadership regarding attendance issues, generating regular reports for the Vice Principal of Student Success.
• Provide attendance and operational support for the Director of Summer Academy during summer programs, monitoring student absences and sign outs for Summer Academy (All of July for credit courses and a week in August for skills camps).
• Schedule and coordinate all school transportation for athletic teams, field trips, and school events, including managing trip invoicing.
• Provide administrative and logistical support to the Dean of Student Leadership, including coordinating event logistics (catering, room bookings, vendors), managing supplies, and issuing communications.
• Assist the Academic Administration team with calendar management, correspondence, cross-divisional process standardization, and general office duties.

Who You Are:

• Receptionist experience, ideally in an educational environment
• Outstanding customer service focus
• Excellent interpersonal skills, both in person and over the telephone
• Proven ability to be vigilant with respect to security issues
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases
• Ability to prioritize and handle confidential information
• Strong organizational and time management skills with the ability to remain flexible

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes:

• Lunch provided everyday!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

Salary: $58,000 - $60,000

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at [e-mail]. All information received in relation to accommodation will be kept confidential.

Please note, this is an existing vacancy at the school. We thank all candidates for their applications; however, only those selected for an interview will be contacted.