Receptionist and Office Services Clerk

BC Legal Management Association; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Health and dental insurance

Vacation and sick days

Wellness spending account

Job summary

Olthuis van Ert, a barristers’ practice with offices in Vancouver, is seeking a career Receptionist/Office Services Clerk to join our busy Vancouver team. The position is full-time onsite and offers a friendly, collaborative environment with opportunities for career progression.

You will greet clients, assist visitors, manage mail and deliveries, coordinate supplies, and support basic office tasks while handling confidential information with discretion.

Qualifications

• 1 to 3 years of reception, administrative, customer service or related experience.
• Experience in a law firm or other professional office environment is considered an asset.
• Friendly and professional demeanor.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize tasks efficiently.
• Proficient in MS 365, Adobe, Teams; Canva and other related software is considered an asset.
• Strong organizational skills.

Responsibilities

• Greet and assist clients and visitors in a professional and courteous manner.
• Perform light hosting duties and deliver a polished experience for clients.
• Provision office and kitchen supplies, including catering as needed.
• Liaise with vendors and building management.
• Ensure the reception area, boardroom, kitchen, and other common areas are tidy and presentable.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Assist with administrative tasks such as photocopying, scanning, and document assembly.
• Support file management processes, including conflict searches.
• Assist with health and safety duties as needed.
• Maintain equipment and troubleshoot routine issues.
• Handle confidential and sensitive information with discretion.
• Assist with events, special projects, and other tasks as required by management.

Skills

Reception experience

Customer service

Communication skills

Multitasking

Organization

Tools

MS 365

Adobe

Teams

Canva

Job description

Olthuis van Ertis a barristers’ practice specializing in commercial litigation and public law. With offices in Vancouver and Ottawa, our team of counsel includes former judicial clerks to the Supreme Court of Canada, and members of the Supreme Court Advocacy Institute. We represent a diverse clientele of individuals, corporations, professional regulators, Indigenous groups, and government bodies. Our Vancouver office is in search of a career Receptionist/Office Services Clerk to join our busy and growing team. We offer a friendly and collaborative working environment, opportunities for career progression, and a competitive compensation package to reward you for your time and commitment. The position is full-time onsite.

Responsibilities

• Greet and assist clients and visitors in a professional and courteous manner
• Perform light hosting duties and deliver a polished experience for clients
• Provision office and kitchen supplies, including catering as needed
• Liaise with vendors and building management
• Ensure the reception area, boardroom, kitchen, and other common areas are tidy and presentable
• Manage incoming and outgoing mail, couriers, and deliveries
• Assist with administrative tasks such as photocopying, scanning, and document assembly
• Support file management processes, including conflict searches
• Assist with health and safety duties as needed
• Maintain equipment and troubleshoot routine issues
• Handle confidential and sensitive information with discretion
• Assist with events, special projects, and other tasks as required by management

Qualifications

• 1 to 3 years of reception, administrative, customer service or related experience
• Experience in a law firm or other professional office environment is considered an asset
• Friendly and professional demeanor
• Excellent communication skills, both verbal and written
• Ability to multitask and prioritize tasks efficiently
• Proficient in MS 365, Adobe, Teams; Canva and other related software is considered an asset
• Strong organizational skills

What We Offer

• Competitive remuneration (health, dental, disability insurance, vacation, paid sick days, health and wellness spending account)
• A supportive and collaborative work culture

Salary range

$45,000.00 to $55,000.00, commensurate with experience

Only those selected for an interview will be contacted. We thank all applicants for their interest in Olthuis van Ert.